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ABN1055
December 1, 2022
Question

Bills paid with personal credit card - QB Online

  • December 1, 2022
  • 1 reply
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We have a vender (Comcast) that is paid with one of our employee's credit cards. That employee submits their expense report monthly and is reimbursed for this payment. Can you tell me how to set this up in QuickBooks Online? We have added Comcast as a Vendor and then created a Bill. When we go to Pay Bills, our only option is to pay from a bank account or credit card. We don't have the credit card set up in QuickBooks because it's a personal credit card.

 

These are monthly bills so this task is something we will need to perform monthly.

1 reply

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Carneil_C
December 1, 2022

Hi there, @ABN1055.

 

Thank you for laying out the details of your concern with recording bills paid via personal credit card. I'm here to walk you through the steps of the process in QuickBooks Online.

 

Before we do so, please know that we don't recommend mixing business and personal funds. Thus, we know it happens sometimes.

 

First, we can record the business expense you paid with personal funds. I'll show you how:

 

  1. Click + New and select Journal Entry.
  2. On the first line, select the expense account for the purchase.
  3. Enter the purchase amount in the Debits column.
  4. On the second line, select Partner's equity or Owner's equity.
  5. Enter the exact purchase amount in the Credits column.
  6. Hit Save and close.

 

You can now decide how you want to reimburse the money. To check out the options for the reimbursement and detailed step-by-step process, please see this article: Pay for business expenses with personal funds.


This process can be tricky. It would be best to seek professional advice from your accountant to ensure the accuracy of your accounts. If you're not affiliated with one, you can utilize our Find an Accountant tool to look for one in your area.

If the one who paid with a personal credit card isn't the owner, we can set up a clearing account as an initial step. For more details, please review this article: Set up a clearing account.

 

Don't hesitate to add a comment if you have any other questions or concerns about recording bills in QBO. We're always here to help. Keep safe always!

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