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ebnc
June 8, 2022
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Can I void a batch of checks at once?

  • June 8, 2022
  • 1 reply
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I need to void about 50 checks and would like to do them all at once instead of individually. Is there a way to accomplish this?

Best answer by AbegailS_

Thanks for your reply but it doesn't appear that I have the Accountant menu. Is that an add on? The only Accountant function I see are the options to Save File or Send to Accountant in the File Menu. The process sounds simple, I wish this was available without needing the Accountant menu.


Thanks for getting back to us with some updates, @ebnc. 

 

I'm here to provide some details about the QuickBooks Desktop's (QBDT) Accountant menu. The said feature or option is available in the Accountant version of QBDT. You won't see it if you're using the standard QuickBooks version

 

If you want to have the accountant version of QuickBooks you can install and activate it. To get started, you can open this link: https://downloads.quickbooks.com/app/qbdt/products.

 

As a workaround, you can delete your transactions manually. You may also check this article on how to delete transactions by batch using Batch Delete/Void Transactions.

 

Lastly, please open this article so you're able to see various details on how to use the Accountant's Copy and to know more about its limitations in QuickBooks Desktop: Use the Accountant's Copy.

 

If you need further assistance with the Accountant menu, drop your comment below and I'd be glad to help you.

1 reply

Tori B
Tori B
June 8, 2022

Hey there, @ebnc. 

 

Thanks for taking the time to reach out to the QuickBooks Community for support. 

 

To clarify, are you using the Enterprise version of desktop? If so, you can delete the checks by batches, as long as they aren't paychecks or payroll liability checks. 

 

Here's how: 

 

  1. Go to the File menu and select Switch to Single-user mode. If you see Switch to Multi-user mode, don't select it.
  2. Go to the Accountant menu and tap on Batch Delete/Void Transactions.
  3. Choose the transactions you want to delete or void from the Available Transactions list.
  4. Tap Review & Delete (or Review & Void).
  5. Click on Back Up & Delete or Back Up & Void. You can also skip the backup and select Delete only or Void only from the dropdowns.
  6. Hit Yes to confirm the delete. 

 

You can also filter the transactions by transaction type. To do this, click on the Transaction type dropdown and select Checks. 

 

For additional details about this process, check out Batch delete or void transactions in QuickBooks Desktop. 

 

Please let me know if you have any questions or concerns. I'm always around to lend a hand. Take care! 

 

 

E
ebncAuthor
June 8, 2022

I do not have Enterprise. I have the version called QuickBooks Plus Annual Subscription Pro 2022

C
CharleneMaeF
June 8, 2022

Thanks for clarifying the QuickBooks product you're using, ebnc.

 

The steps provided by my colleague also work with QuickBooks QuickBooks Plus Annual Subscription Pro 2022. I've added some screenshots below for your reference.

 

Before proceeding, make sure you're not on a Multi-user mode. Otherwise, you'll have to switch to Single-user by going to the File menu.

 

Here's how to void your checks:

  1. Go to the Accountant menu and then select Batch Delete/Void Transactions.

  2. Filter and choose the checks you want to void.
  3. Choose Review & Void.

  4. Click on Back Up & Void. You can also skip the backup and select Void only from the drop-down menu.

  5. Click Yes to confirm.

 

If you're unable to see the Accountant menu, you're probably using the standard version. I'd suggest downloading and installing the Accountant version to have this option available.

 

Additionally, I've added an article that'll help guide you in making sure your QuickBooks account matches your bank and credit card statements. This helps you keep your books accurate: Reconciliation Workflow.

 

Please know that I'm only a few clicks away if you need assistance with your other QuickBooks tasks. It's always my pleasure to help you out again.

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