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LeeshB
December 15, 2022
Question

Categorizing sales transaction from 3rd party processor

  • December 15, 2022
  • 1 reply
  • 0 views

Hi all..
I’m a new business owner and also new to QBO. Just need a little help with 3rd party sales. Customers can come in person and can use our credit card system (Talec) to swipe for their purchases. Do I need to create a sales receipt in QBO for each customer ? And when the transaction hits my bank, do I then match it? It seems that the sales transaction automatically generates an invoice in QBO when I haven’t created one. Thanks everyone! I’d appreciate the help. 

1 reply

J
JamesAndrewM
December 15, 2022

Welcome to the Community, @LeeshB. 

 

Let me share some insights regarding your concern with creating a sales transaction in QuickBooks Online (QBO).

 

Based on your statement above, I can see that the third-party application you're using automatically generates the transaction that syncs to your company file.

 

With that, there's no need for you to enter this again into your QBO. This is to avoid duplicates for the particular transaction. Otherwise, you're correct about creating a Sales receipt to enter the following into your account. 

 

On the other hand, if your bank is connected to your company file, you can match them directly and categorize this to the correct account.

 

Here's how:

 

  1. Go to the Banking menu, and select For review tab.
  2. Click the transaction and select Find a match.
  3. Look for the match transactions and put check in their boxes.
  4. Click Save.

 

Additionally, I recommend reaching out to the third-party app operator to confirm how the application works regarding generating sales transactions.

 

You may visit these links to guide you on how to categorize your transactions and reconcile your account flawlessly:

 

 

Feel free to reply to this post if you need further assistance. Have a great day ahead!

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