Check with no detail in QBO

Hi there, Lisa Di Cristo.

Thank you for the screenshot. I'm here to help you clear up old transactions in QuickBooks.

A bill payment with no invoice will become a credit. Since the check was drawn and sent out, you need to create a bill. This will then reduce the vendor balance.

Here's how:

1. Click + New, then select Bill.
2. From the Vendor ▼ drop-down, select a vendor.
3. From the Terms ▼ drop-down, select the bill's terms. This is when your vendor expects to be paid.
4. Enter the Bill date, Due date, and Bill no. as they're recorded on the bill.
5. Enter the bill details in the Category details section. From the Category dropdown, select the expense account you use to track expense transactions. Then enter a description.
6. You can also enter specific products and services in the Item details section to itemize the bill.
7. Enter the Amount and tax.
8. When you're done, select Save and close.

Once done, open the bill payment. The bill will appear on the right side. Click Add, then Save and close to link the payment. I've added a sample screenshot below as your visual guide.

It's important to learn how to handle bills to be paid later and bills to be paid immediately. This is to prevent recording transactions that will cause incorrect balances on your account. That being said, you can use this article so you know what transaction to use: Learn the difference between bills, checks, and expenses in QuickBooks Online.

You can also consult your accountant since you're clearing old transactions. This may affect your closed books. Hence, your accountant can help correct your entries in QuickBooks.

Stay in touch with me if you need anything else. I'll be around to help clear your old transactions.

@Lisa Di Cristo 

There must have been a bill entered at some point, that's why it's a 'Bill Payment' and not a 'Check'.  The bill(s) that this payment covered must have been deleted.  Unfortunately, there's no easy fix for this.  Yes, you need to create a bill and then apply this credit to the bill.  That's the easy part.  The hard part is finding out what bill(s) were deleted and when they were deleted.  Once that's figured out, then you can re-create them.  It seems you had a similar scenario previously.