Skip to main content
J
Josh E
January 3, 2024
Question

Creating and printing check permissions for quickbooks online

  • January 3, 2024
  • 1 reply
  • 0 views

I currently have Quickbooks Online Essentials currently and am hiring an accounting assistant.  I'm trying to figure out a way where she can create checks but not approve them.  I want her to be able to print checks only that haven been approved.  This will prevent theft if I am the approver.  I'm also planning to use blank check paper without account numbers so we have no blank checks lying around.  I've been researching Quickbooks Online Advanced and called and spoken to sales numerous times but no one has the knowledge to confirm if this is possible or not.  I've requested a manager to call me several times and they won't do it.  They finally sent me a demo account of Quickbooks Online Advanced and the create user and role functionality doesn't work in the demo account!  Does anyone have any knowledge on this?  Thank you.

1 reply

Nicole_N
Nicole_N
January 4, 2024

I can imagine how important it is to receive timely and effective support when you need it, @Josh E. 

 

Please know that the option to show and print approved checks in QuickBooks Online isn't available. We can filter to show the regular and bill payments checks, but not approved checks. That said, I recommend looking for a third-party application that can help you with printing approved checks. You can refer to our QuickBooks Apps page.

 

Also, a third-party solution allows you to use blank paper checks. You can use the MultiCHAX software to print MICR-encoded checks in a variety of formats on blank paper forms. You can refer to this article for information: Print checks on blank check stock.


Moreover, I'm adding these articles to learn how to manage printing checks in QuickBooks: 

 


I'm all ears if you have further questions about printing checks or any other QuickBooks-related concerns. Leave your reply and I'll be sure to answer them for you.

J
Josh EAuthor
January 4, 2024

I think it's possible we could make it work if they could only print approved bill checks and they were not the approver.  I just want to make sure they cannot go and create a check somehow on their own and print it.  Is it possible to give them only permission to print approved bill checks?

Terms & ConditionsAccessibility statement