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Tl76
May 11, 2021
Question

Enter Bills that were paid with a credit card

  • May 11, 2021
  • 1 reply
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So I have bills that have not been put into QB because the bills were paid with a credit card. The credit card was paid out of the cash account and that payment is what is expensed. For example, invoice 1234 paid by AMEX for $100 and expensed once the credit card charge shows on the bank statement. The credit card is not attached to QB. I would like to enter the bills into QB to expense by invoice but not print a check. Also, how would I handle the credit card charge in the cash account?

1 reply

RenjolynC
RenjolynC
May 11, 2021

Thanks for reaching out to us in the community, Tl76.

 

I'd be glad to share the steps on how you can record the transactions.

 

In creating a bill, you can follow these steps:

  1. Go to the Vendors > Enter Bills.
  2. Select a vendor from the drop-down, then fill out the other required fields
  3. Choose the type of bill you want to record: Note: For more details on how to record a bill against inventory, check our guide for Windows or Mac.
    • Expenses - Record a bill for expenses incurred by the business such as phone service, rent, and utilities.
    • Items - Record a bill for anything that your company buys, sells, or resells in the course of business such as products, shipping and handling charges, and discounts.
  4. Click Save and select the Pay Bill icon after. 
  5. In the Pay Bills window, choose Credit Card from the Method drop-down menu under Payments.
  6. Hit Pay Selected Bills.

Here's a sample screenshot for a visual reference:

 

 

Once done, you can pay the credit card account by following the steps in this article: Set up, use, and pay credit card accounts.

 

I'm also adding these articles to learn more about the process: 

 

Please let me know if you have any follow-up questions or other concerns. I'll be right here to answer them. Stay safe!

    T
    Tl76Author
    May 11, 2021

    Thank you this was helpful. What is the entry for the payment by credit card when you pay the bill? Also, the payment being made to the credit card company is by ACH, how would I handle that?

    Rose-A
    Rose-A
    May 11, 2021

    Thanks for getting back to us, Tl76.

     

    For ACH payments, you can still follow the steps provided by my peer above, however, instead of a credit card, you'll have to choose the Check option.

     

    Here's how:

     

    1. Click Vendors at the top menu bar and then choose Pay Bills.
    2. Choose the correct accounts payable account from the drop-down arrow.
    3. Place a checkmark in the boxes of the bills you want to pay.
    4. You can set any discount or credit to the bills.
    5. Enter the date you paid the bill.
    6. On the Method field, select Check, then select  Assign check number even when you’re not paying with an actual check.
    7. Tap on Pay Selected Bills.
    8. On the Check No field, enter ACH.
    9. Hit OK.

     

    You can visit the following write-up: Expenses and vendors. This will provide you articles on how to manage your company expenses.

     

    If you still need help with other QuickBooks-related concerns, feel free to get back to this thread. I want to ensure everything is taken care of.

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