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bbray-vantagehea
March 13, 2025
Question

How can I link two separate QBO accounts to the same bank account as we merge two companies?

  • March 13, 2025
  • 1 reply
  • 0 views
Currently we have two QBO subscriptions, VH and CH, with two separate bank accounts, each tied to their respective QBO account. These two companies are being merged into one: • New Co – will use VH FEIN and bank account • CH- bank account will be closed at some point and FEIN retired. All open VH and CH AR invoices prior to 3/31 will be imported into New Co. All AR invoices 3/31 and after will be sent from New Co. The issue I have is that the same checking account cannot be linked to two separate QuickBooks Online (QBO) accounts simultaneously. So, I can’t link the bank account to the New Co QBO account (to accept payments for invoices after 3/31) because it is linked to the VH QBO account (to accept payments for invoices prior to 3/31). How do I solve this dilemma?

    1 reply

    Bryan_M
    Bryan_M
    March 13, 2025

    Thanks for bringing this up here, @bbray-vantagehea. There's an exact reason why you can't connect your bank to your New Co. QBO account. I'll gladly share this with you and provide workarounds to achieve your goal.

     

    Connecting your bank to multiple QBO accounts will based on their bank linking policy. Their rules don't allow multiple connections due to security measures to prevent transaction conflicts and unauthorized connections. This is the reason why you're unable to bridge another connection to your new QBO account.

     

    You can, however, connect it by opening another account type within your bank, for example, a Savings account. After that, connect it to your new QBO. This approach will maintain separate financial records by ensuring that transactions are placed to the correct account types.

     

    For additional guidance in connecting your bank, you can visit this article: Connect bank and credit card accounts to QuickBooks Online.

     

    Once done, you can review the categories assigned to the automatically downloaded transactions. This feature helps streamline your bookkeeping process so your transactions are organized.

     

    If you are uncertain whether you're categorizing transactions correctly in QBO, feel free to contact QuickBooks Live Expert Assisted. They can help clear up things and offer best practices to ensure that your financial records are accurate.

     

    Feel free to return here if you have additional questions about managing your bank connection across your QBO accounts, leave a comment below. We'll assist you as soon as possible. Keep safe, and have a good one.

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