Skip to main content
B
Bigc667
March 6, 2019
Question

How can I mark old bills as paid without actually printing a check out

  • March 6, 2019
  • 3 replies
  • 0 views

I had to redo almost 2 years worth of entry due to some untrustworthy people. My question is this how can I mark old bills that have already been paid as paid without actually printing a check? The money is already gone and these bills are two years old

3 replies

A
Alessandra_B
March 7, 2019

Thank you for posting here in the Community, @Bigc667.

 

You can mark your bills as paid by linking your payments or by recording one. Let me guide you through each option.

 

Usually, bills recorded in QuickBooks can be marked as paid when there are payments entered. If you've previously recorded the payment for the bill, you'll have to link them to mark it as paid.

 

But if you haven't recorded the payment in QuickBooks, you'll need to enter it. But you don't need to print the checks. Let me show you how:

  1. On the Home Page, click on Write Checks.
  2. Choose the Bank Account.
  3. Enter the payee name.
  4. Fill in the necessary details.
  5. Click on Save and Close.

Once done, your bills will automatically be linked with the bill and mark is as paid.

 

Please fill me in on how this goes. I'll here in the Community if you need further assistance.

    L
    lgc-rcw
    February 12, 2020

    Wondering if this relates to my question:

     

     In QuickBooks, I enter vendor invoices as they come in. Then sometimes I discover I can pay the bill, or make a partial payment, through the vendor's website using my checking acct info. After I make the payment (not using QB), how do I mark the invoice I entered in QB as Paid, or partially paid?

    Kayla H
    Kayla H
    February 12, 2020

    paymneHello, @lgc-rcw.

     

    You're correct; it's the same theory. For the bill to reflect paid or partially paid, payment needs to reflect on the invoice. Since you paid this bill through the vendor site, this will need to reflect in QuickBooks as well.

     

    Let's go ahead and link the payment to the invoice with a few simple clicks.

     

    1. On the Homepage, locate Write Checks.

     

     

    2. Select the account that you used to pay the Vendor bill.

    3. Enter the Payee name (vendor).

    4. Enter the date and amount on the check.

    5. Save and Close.

     

     

    When completed, it will link up with the bill and mark it as paid (or partially paid).

     

    Let me know how it goes. I'm happy to help any way I can. Have a great day.

    A
    Anonymous
    March 7, 2019

    @Bigc667 

     

    In order for  a bill to be marked paid, it has to be actually paid by a transaction - usually a bill payment check.

     

    But you don't have to print the check.  Instead, pay the bills and leave the checks marked "to be printed" and then open your bank register and assign the check numbers to match what was originally/actually done in the real world to pay the bills.

      V
      valerie2020
      May 11, 2020

      I have just taken over an account that has tons of outstanding bills that are not really outstanding.  I have reconciled the bank account and have no idea when these bills were paid, bu the vendor shows them paid as well.  How do I clear the bills without messing up the bank account?

      C
      Catherine_B
      May 11, 2020

      Hello there, valerie2020. 

       

      It's possible that there were already payments or checks created that were not linked to the bill that made it stay as unpaid.

      1. Go to the Vendor menu and click Vendor Center. 
      2. Select a vendor.
      3. Right-click on the customer's name and click QuickReport: (vendor's name).

      If there are checks created to pay for an existing bill you can use one of the following solutions in this article: Bill shows as unpaid after writing a check in QuickBooks Desktop. 

       

      You might also want to check with an accountant to help you the right solution according to your business preference, and we don't mess up your account. 

       

      Let me know if you other questions. You take care always!

      L
      Lab Q
      May 13, 2020

      I'm asking if I can make something paid w/o using any of my account?

       

      Terms & ConditionsAccessibility statement