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May 24, 2025
Question

How do I change the account that my invoice payments deposit to?

  • May 24, 2025
  • 1 reply
  • 0 views

I would like to change the account that receives the payment when my clients pay their invoice but I don't see a clear way to achieve that.

1 reply

May 24, 2025

You can change your deposit bank account in two ways, @dre11.

If you use QuickBooks Payments, you can change it in the Accounts and Settings.
 

Here's how:
 

  1. Go to the Gear icon. 
  2. Select Accounts and Settings.
  3. Proceed to the Payments tab.
  4. In the Chart of Accounts section, click the pencil icon.
  5. Choose your bank from the Standard deposits drop-down, or click + Add New if it's not listed.
  6. Once done, hit Save then Done.


If you don't use QuickBooks Payments and just record payments manually, you can change the bank on the Receive Payment page.
 

  1. Go to Sales and proceed to the Invoices tab.
  2. Select the invoice for the specific customer.
  3. Click on Receive Payment.
  4. In the Deposit To drop-down, select your bank or click + Add New if it’s not there.
  5. Click Save and close.


If you want to inform your customers about their outstanding invoices, you can check this guide: Create and send customer statements in QuickBooks Online.


If you ever find yourself stuck or needing a bit of extra help with QuickBooks, check out our QuickBooks Live Expert Assisted. They can offer one-on-one guidance for any issue and provide useful tips to make sure everything is set up just right for your business. It's a great way to ensure you're getting the most out of QuickBooks.
 

Please let us know if there's anything else you need. Have a good one.