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T
Teesa66
February 16, 2021
Question

How do I mark a vendor bill as paid that was paid by Credit Card that is not tracked in QBO?

  • February 16, 2021
  • 1 reply
  • 0 views

Hey QBO experts! I'm in a pickle and I sure hope someone can help. :)

We do not track individual credit card expenses in QBO, just enter a vendor bill for the parent credit card account and log the total for each expense category. May not be the most correct way, but it works for us...normally, that is. However, occasionally materials will be ordered on a PO and paid for by Credit Card. We've been entering the "paid" vendor bill in QBO to receive the items and close the PO, but I haven't figured out how to mark the invoices as "paid" in QBO. Any suggestions?

    1 reply

    R
    Rasa-LilaM
    February 16, 2021

    It’s great to see you in the Community, Teesa66.


    QuickBooks Online is a diary of your business that keeps track of what’s happening to the transactions. We’ll have to enter the payments via Pay Bills mark the bills as paid. I’ll help you on how to perform this task in your company.

     

    1. Tap the New icon in the upper left to choose Pay Bills under Vendors.
    2. Click the Payment account drop-down to select your credit card.
    3. On the Pay Bills page, tick the boxes for the transactions you wish to pay.
    4. Press Save or Save and close.

    After performing these steps, the bill's status will show as paid. Check out the following guide for more information on the process: How to pay a bill with a credit or debit card.


    Additionally, this article contains resources that will guide you on how to handle your expenses, pay bills, and write checks: Vendor transactions.


    If there’s anything else I can help you with, click the Reply button and post a comment. I’ll be around to assist further. Wishing your business continued success.

    T
    Teesa66Author
    February 16, 2021

    @Rasa-LilaM Thank you for the reply. However, we do not track the credit card transactions in QBO so the credit card is not an option under the Payment Account.

    Angelyn_T
    Angelyn_T
    February 16, 2021

    Hi Teesa.

     

    Thank you for the follow-up question. At this time, you can use a clearing/dummy account when paying your bill in QuickBooks Online. I'm here to guide you with the process.

     

    First, create a clearing account from the Chart of Accounts.

     

    1. Open your QuickBooks Online account, then select Chart of Accounts from the Accounting tab.
    2. Click on New to add a new account.
    3. Set the account's type and detail type, add the name.
    4. Tap on Save and Close.

     

    Once done, select the account when paying your bill/s.

     

    After that, you can either record an expense transaction for your credit card or transfer an amount to the clearing account through a journal entry. For the best option, you may seek help from a professional accountant. An accountant can assist you with tracking your transactions accordingly and choosing the correct accounts.

     

    For more tips about managing your customer and vendor transactions in QuickBooks, you can also check out the topics from our help articles.

     

    Please let me know how else I can help with paying your vendor bills. I'm more than happy to help. Have a good one!

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