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S
sw1222
March 19, 2025
Question

How do I record a credit card payment that was made from an account that is not linked with this quickbooks profile?

  • March 19, 2025
  • 2 replies
  • 0 views

I have auto bank feeds and i am trying to record a cc payment that was made with a bank acct that isn't associated with this quicbooks file.

2 replies

R
rvrfrf
March 19, 2025

Thanks for getting in touch with the Community, sw1222.

 

QuickBooks allows you to record credit card payments in multiple ways so you can keep track of your expenses and maintain accurate financial reports.

 

The main way to record your credit card payments is by paying down a credit card.

 

Here's how:
 

  1. Use the + New button.
  2. Under Money Out or Other, go to Pay down credit card.
  3. Choose your credit card you made a payment to.
  4. Enter the payment amount.
  5. Specify your payment date.
  6. Pick the bank account you paid your card with.
  7. If you made a payment with a check, choose I made a payment with a check. In the Check no. field, enter your check number, or if you paid electronically, enter the EFT number.
  8. In the event you want to add notes or file attachments, click Memo and Attachments, then follow your instructions on the screen.
  9. Select Save and Close.

 

If you'd like to review your alternative methods for recording credit card payments, you can refer to our Record your payments to credit cards article for detailed information.

 

I'll be here to help if there's any additional questions. Have a wonderful Wednesday!

S
sw1222Author
March 19, 2025

Thank you, but this isnt specific for my question.

I need to know what to put in for Bank if the bank I paid with isnt associated with the account I am paying

A
AntoniettaE
March 19, 2025

I appreciate your return to this thread, SW122. Based on your initial post, it seems that the credit card has already been downloaded into the bank feeds. I'd like to share some insights regarding this matter.

 

If the bank account you use to pay is related to your business, you can connect it to QBO. This helps maintain accurate and detailed accounting records. Once done, you can select it when recording the payment.

 

On the other hand, if it's a personal account you can create an Equity Account to represent ownership, since the equity won't show in Credit card payment from dropdown. After that, you can log the payment as Journal Entry so it accurately reflects in your financial record. Here's how:

 

  1. Click +New and select Journal Entry.
  2. On the first line, select the expense account and enter the amount in the Debits column.
  3. On the second line, select the Equity account that you've created.
  4. Enter the same purchase amount in the Credits column.
  5. Hit Save and close.

 

Once done let's match the journal entry and the downloaded credit card payment. This will link them together so you won't have duplicates.
 


 

Furthermore, I'll add this article to ensure your records match your bank statement and avoid discrepancies or errors: Reconcile an account in QuickBooks Online.

The steps above ensure that you can keep your financial transactions organized and accurate. If you need further assistance or have more questions, feel free to ask. We're here to help you every step of the way.

P
Py1234
March 22, 2025

Just type it in your bank register. The button below lets you split out different expense accounts from your chart of accounts. It then shows up on correct bank reconciliation. Also shows up on correct account reports. 

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