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MEARESPLUMBING
Jan 9, 2020 3:23 PM UTC
Solved

How do I stop quickbooks from entering check numbers automatically?

Hello we have some checks that are memorized and are entered automatically. For instance we have auto loans that come out of our bank account automatically. Quickbooks puts the next check number on that

Mark_RAnswer
Jan 9, 2020 5:08 PM UTC

Hello there, @MEARESPLUMBING.

 

You'll have to make sure that the Print Later option is checked when memorizing check transactions. This way, QuickBooks will stop entering check numbers automatically.

 

To get started, let's first delete the memorized check, then recreate it to turn on the Print Later option.

 

Here's how to delete the memorized check:

 

  1. Go to the Lists menu, then select Memorized Transaction List.
  2. Choose the memorized check from the list.
  3. Click the Edit menu, then choose Delete Memorized Transaction.
  4. Hit OK to confirm.

Once deleted, you can now recreate and memorize a check transaction. Let me show you how.

 

  1. Go to the Banking menu, then select Write Checks. 
  2. Enter the necessary information on the check.
  3. Make sure to put a check-mark in the Print Later option.
  4. Then, click the Memorize button.
  5. In the Memorize Transaction window, fill out the required details, then click OK once done.
  6. Click Save & Close to save your memorize check transaction.

Here's an article you can read for more details: Memorize the check.

 

As always, you can visit our QuickBooks Community help website if you need tips and related articles in the future.

 

Please touch base with me here for all of your QuickBooks needs, I'm always happy to help. Wishing you all the best.

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13 replies

Mark_RAnswer
Jan 9, 2020 5:08 PM UTC

Hello there, @MEARESPLUMBING.

 

You'll have to make sure that the Print Later option is checked when memorizing check transactions. This way, QuickBooks will stop entering check numbers automatically.

 

To get started, let's first delete the memorized check, then recreate it to turn on the Print Later option.

 

Here's how to delete the memorized check:

 

  1. Go to the Lists menu, then select Memorized Transaction List.
  2. Choose the memorized check from the list.
  3. Click the Edit menu, then choose Delete Memorized Transaction.
  4. Hit OK to confirm.

Once deleted, you can now recreate and memorize a check transaction. Let me show you how.

 

  1. Go to the Banking menu, then select Write Checks. 
  2. Enter the necessary information on the check.
  3. Make sure to put a check-mark in the Print Later option.
  4. Then, click the Memorize button.
  5. In the Memorize Transaction window, fill out the required details, then click OK once done.
  6. Click Save & Close to save your memorize check transaction.

Here's an article you can read for more details: Memorize the check.

 

As always, you can visit our QuickBooks Community help website if you need tips and related articles in the future.

 

Please touch base with me here for all of your QuickBooks needs, I'm always happy to help. Wishing you all the best.

    TWALKER2
    Mar 27, 2020 1:35 PM UTC

    That's great but what do you do with the list of checks "to print" that you do not actually want to print?

      CharleneMaeF
      Mar 27, 2020 8:02 PM UTC

      Hi, @TWALKER2.

       

      You’ll have to uncheck the Print Later option so it’ll not be printed. Although, a check number will be assigned. You can add a word in the check number field to remove the number as a workaround. 

       

      Here's how:

       

      1. Open the check that you don’t want to print.
      2. Uncheck the Print Later option.
      3. On the check no, remove the number and type a word. 
      4. Click Save and Close.

       

      You can also check this article as your guide in printing checks: Print checks one at a time or in a batch.

       

      Keep me posted if there's anything else that you need. I'll be around to provide further assistance. Have a nice day!

      lbcnonprofit
      Dec 9, 2021 2:39 AM UTC

      Unfortunately, we all seem to have a similar problem. The easiest way I have worked around it is to put in AUTOPAY in the check field prior to memorizing the transactions. That way each successive entry just keeps the AUTOPAY for the check number. The Print Later and Pay Online options aren't good options because they mess up your actual print run if you have any. It's time Intuit added a third option to CHK v DEP and join the 21st century or let you check a box to say it is autodrafted/autopaid.

        asfasdf
        Jan 28, 2023 2:31 AM UTC

        I've always had the same problem in QuickBooks Desktop for Mac, and I have it now on the 2019 version. If I manually enter into a checking register, a chk # is auto-entered as I tab from date to payee. I've chosen to disable this in Prefs>Checks, but it doesn't make a difference. So I'm stuck with deleting every unwanted check #. Such a waste of time. And so easily fixed.

        Daniela_A
        Daniela_A
        Jan 28, 2023 4:44 AM UTC

        Thanks for sharing your insights here on this thread, @asfasdf.

         

        Check numbers will automatically generate when writing one. We can manually remove them by putting a check mark on the Print Later option. That said, turning this off is not available. 

         

        Though, I can see how your idea would save much time. That said, I suggest sending feedback directly to our product developers. Our product development team reviews all the feedback we receive to ensure we’re meeting the needs of our customers.


         Rest assured our Product Developer is always looking for ways in enhancing QuickBooks to help you running your business seamlessly. To stay current on the latest news and updates about QuickBooks, you can visit our Product Updates page for reference.

         

        I'll be around to help you if you need anything else. 

        asfasdf
        Jan 28, 2023 6:42 PM UTC

        I've sent feedback on this 3x, but I'll send it again. 

        Thank you,

        William 

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