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E
ellem
October 29, 2018
Question

How do I transform an Expense into a Bill Payment?

  • October 29, 2018
  • 1 reply
  • 0 views

 Hello, please see the attached screenshot. How do I transform an expense into a bill payment? You will see that I highlighted a bill for $81. And unfortunately, an expense was entered instead of a bill payment to that $81 bill. So this $81 shows as Past Due. I imagine there is a smarter way to fix this issue than deleting this expense and reentering it as a bill payment, right?

I have many transactions of this kind to fix,  I am in the middle of a book clean up, so that's very important to me. 

I am looking forward to reading your wisdom :-)
Thank you very much in advance,

1 reply

J
JamesDuanT
October 29, 2018

Hello Ellem,

 

Yes, deleting the expense transaction is one way of correcting this issue. On the other hand, I can give you steps to apply the expense transaction as a bill payment.

Here are the steps:

 

1. Open the expense transaction, and go to the Account details section.

2. Change the affected account in the ACCOUNT column to Accounts Payable (A/P).

3. Click Save and close.

4. Open the bill, and click the Make payment button.

5. Under the Outstanding Transactions section, mark the bill you want to pay.

6. Under the Credits section, mark the expense transaction. We'll use it as a payment.

7. Make sure the AMOUNT PAID is equal to zero (0.00).

8. Click Save and close.

 

That's it! Drop by your reply if you need more assistance with this.

 

    E
    ellemAuthor
    November 11, 2018

    Yay! Thanks so much, it works for me!

    Thanks for taking the time to respond :-)

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