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bengw1218
November 27, 2023
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How do you eliminate bills on the Pay Bills tab without affecting accounts payable?

  • November 27, 2023
  • 1 reply
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How do you eliminate bills on the Pay Bills tab without affecting accounts payable?

Best answer by Kevin_C

Thanks for getting back into this thread and providing details of what you've done so far, @bengw1218. Let me lay out some information regarding your concern about handling unapplied credits in QuickBooks Online (QBO).

 

One of the possible reasons that it still showed up in your Accounts Payable (A/P) Detail report after paying/linking them is that the date of the Journal Entry is not the same as the date on your credits.

 

To sort this out, you can update the Journal date to the same date as the credits by pulling up the A/P detail report. Here's a sample screenshot for your visual reference:

 

To make sure that the correct credit and journal entry are linked properly, we can use the expense or check option instead of the pay bills window.

 

If the issue persists, can you please share a screenshot of how it showed up in your A/P Aging Detail report? And how did you link the credit to the journal entry?

 

Additionally, you can customize your vendor reports in QBO to show the correct data for each company. Then, you can use this resource as a reference if you want to export your reports to Excel: Export your reports to Excel from QuickBooks Online.

 

I'd love to know how it goes after performing the steps above, as I want to ensure this is resolved for you. Just leave a comment below, and I'll get back to you. Goodbye for now, and have a great day ahead!

1 reply

A
ArielI
November 27, 2023

Hello, @bengw1218.

 

Let me share with you the quickest way to delete a bill. 

 

Please be reminded that creating and deleting a bill will affect accounts payable. If you don't mind me asking, can you tell me why you want to delete a bill?

 

Furthermore, let me share some simple steps to delete bills. Here's how: 

 

  1. Go to Expenses, then select Expenses.
  2. Locate the bill to delete.
  3. In the Action column, select Delete from the dropdown menu.
  4. When prompted, select Yes to confirm that you want to delete the bill.

 

If you need help with deleting a bill, you can always refer to this article: Delete a bill in QuickBooks Online.

 

For future reference, if you need to recreate deleted transactions in QBO, you can use the Audit Log report. Check out this article for detailed steps: Use the audit log to re-enter deleted transactions. 

 

I am always here to help you with any concerns you have regarding deleting bills in QuickBooks. Take care! 

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bengw1218Author
November 29, 2023

I tried this but the items were not under any expense. I first ran the report of ap detail and these were all credits showing, I than made journal entry which got them off the report but put them on the pay biils tab. I tried paying them with credits but that just put them back on the ap detail report.

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Kevin_CAnswer
November 29, 2023

Thanks for getting back into this thread and providing details of what you've done so far, @bengw1218. Let me lay out some information regarding your concern about handling unapplied credits in QuickBooks Online (QBO).

 

One of the possible reasons that it still showed up in your Accounts Payable (A/P) Detail report after paying/linking them is that the date of the Journal Entry is not the same as the date on your credits.

 

To sort this out, you can update the Journal date to the same date as the credits by pulling up the A/P detail report. Here's a sample screenshot for your visual reference:

 

To make sure that the correct credit and journal entry are linked properly, we can use the expense or check option instead of the pay bills window.

 

If the issue persists, can you please share a screenshot of how it showed up in your A/P Aging Detail report? And how did you link the credit to the journal entry?

 

Additionally, you can customize your vendor reports in QBO to show the correct data for each company. Then, you can use this resource as a reference if you want to export your reports to Excel: Export your reports to Excel from QuickBooks Online.

 

I'd love to know how it goes after performing the steps above, as I want to ensure this is resolved for you. Just leave a comment below, and I'll get back to you. Goodbye for now, and have a great day ahead!

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