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cameronjpu
February 11, 2025
Question

How to account for ticket sales to a webinar?

  • February 11, 2025
  • 1 reply
  • 0 views

My typical business is computer support/repair, and I basically sell my time at certain hourly rates.  But I've started a webinar series, where I sell tickets to a zoom call, and then present it.  So I might have 60 tickets sold for an event, and do a similar one again in 2 weeks.

 

Ideally I would create a 'sale' entry every 2 weeks with the revenue from those 60 tickets as the income.  But i can't really figure out where to even start.  I've looked around online and I see how QB suggests accounting for charity raffle ticket sales, and bulk ticket sales, but when I follow along it doesn't make much sense.  Any suggestion on this process?  Thanks - 

1 reply

EduardA
EduardA
February 11, 2025

Hi Cameron. We see you're venturing into webinars - that's exciting. We understand you want to keep your books organized as you add this new revenue stream. 

 

Let's say you're selling your tickets at $100 each. That's potentially $6000 in revenue (for 60 tickets) per webinar every two weeks. In order to handle these webinar ticket sales, first, let's create a dedicated income account for them:

 

For QuickBooks Desktop for Windows:

 

  1. Start by clicking on Lists menu, then look for Chart of Accounts.
  2. Look for the Account drop-down arrow, and click New. (You can put 'Webinar Revenue' or 'Training Income' for account name.)
  3. Select Income for Account type, then 'Training & Education Income' for Detail type and hit Continue. (Alternatively for Detail type, options could be Sales of Product Income (if you're including materials) or Other Service/Fee Income (if you prefer a more general category))
  4. Complete the account details.
  5. When you're done, just click Save & Close.

After doing it, you can now create sales receipt for your 60 tickets but make sure to categorize them under an existing item or create a new one.

 

If you offer other training/consulting: you can put 'Webinar' for item name, 'Service' for item type, and 'Your Webinar Topic/Title' for the Description.

If you primarily sell computer support: you can put 'Remote Consulting - Webinar' for item name, 'Service' for item type, and 'Your Webinar Topic/Title' for the Description.

For more generic category: you can put 'Training/Webinar' for item name, 'Service' for item type, and 'Your Webinar Topic/Title' for the Description.

 

Moreover, for more accurate accounting of your webinar income, you can always consult a professional accountant.

 

Additionally, we've got you some informative articles to assist you in adding a new chart of accounts or generating sales receipts in QuickBooks Desktop:

 

 

Need to clarify anything? Just let us know. We're glad to help you.

C
cameronjpuAuthor
February 12, 2025

"After doing it, you can now create sales receipt for your 60 tickets but make sure to categorize them under an existing item or create a new one."

 

A sales receipt requires "customer/job" and a check number.  Any ideas?

JoesemM
JoesemM
February 12, 2025

You can leave the customer/job and check number blank when creating a sales receipt, Cameron. I’ll provide some insights and guide you through the steps to make the process smoother.

 

In QuickBooks Desktop, you can create a sales receipt without specifying a customer/job and check number. Just leave the Customer: Job field blank or create a dummy customer if necessary, and  skip entering a check number if the payment method doesn't require it. For more details about creating a sales receipt, open this article: Create sales receipts.

 

Afterward, you can access the Customer Center to examine the sales receipt you've created. Check the screenshots for visual guidance.

 

Moreover, I'll provide these links that will assist you in recording your payments and reviewing your accounts to ensure they match your actual bank and credit card statements:

 

 

I’m here to offer more assistance if you have additional questions regarding creating a sales receipt or any related inquiries about QuickBooks. Take good care.

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