How to add already received money to a new project?

Let me help you add the already received money to a new project in QuickBooks Online (QBO), Karlottabb.

We’ll need to add the existing paid invoices to your project and reconnect the linked payments. This way the grant payments that have already been received and deposited to their checking account will be posted to the new project. Before editing a paid invoice, let's make sure the Automatically Apply credits setting is turned off. Here's how:

1. Go to the Gear icon on the top menu, then Account and settings.
2. Click the Advanced tab.
3. Scroll to the Automation section and tap the pencil ✎ icon it to expand it.
4. Turn off the Automatically apply credits setting.
5. Press Save.

After adding paid invoices to your project, you can repeat these steps to turn the setting back on. Then, add the paid invoice to your project: 

1. Go to Get paid & pay and select Invoices.
2. Find and select the paid invoice you want to add to a project.
3. Tap Edit invoice.
4. Choose the Customer ▼ dropdown. Then select the project.
5. Press Save.

Once done adding the invoice to the project, we need to reconnect the payment so the invoice is marked as paid again and linked to the correct invoice. Here's how:

1. Go to the Gear icon on the top menu, then Account and settings.
2. Find the account where the payment was deposited and select View register.
3. Find and choose the payment for the invoice, then click Edit.
4. In Outstanding Transactions, select the invoice checkbox that the payment applies to.
5. Press Save and close.

You can check out this article for more details about adding paid and unpaid invoices to projects: Add existing invoices to QuickBooks Online Projects.

Please don't hesitate to ask any questions along the way. My utmost priority is to ensure that you feel confident and empowered in managing your projects. Thank you for choosing QuickBooks Online, and I eagerly anticipate the opportunity to provide you with further assistance.