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J
josette-mouawad-
October 28, 2022
Question

How to close the extra bank charge amount on the invoice

  • October 28, 2022
  • 1 reply
  • 0 views

How do I remover bank fees on an invoice that has been paid but now shows as overdue amount 

Example:

Sales invoice for $1,000 

adding bank charges $30 

total invoice  of $1030

the client paid $1030 but arrived net to my account $1000 ($30 cover the bank charge)

however now its partially paid in QBO with $30 remains overdue on the invoice.

 

How do I record or eliminate the $30 so I can record the invoice as fully paid ?

 

 

1 reply

K
Kurt_M
October 28, 2022

Hi there, josette. I'm here, and I'll help record the bank charge so your invoice will be marked as paid in your QuickBooks Online (QBO).

 

Since your customer already paid his invoice, you can add the bank fee as you deposit the invoice payments to your register. I'll gladly input the steps below so you can proceed. To begin, here's how:

 

  1. Access your QuickBooks Online company.
  2. Open the invoice and click the Receive payment button.
  3. Enter the Payment date and the Payment method.
  4. Select Undeposited Funds in the Deposit to field.
  5. Click Save and close.

 

once done, proceed to deposit. Here's how:

 

  1. Access your QuickBooks Online company.
  2. Click the + New button and select Bank deposit.
  3. Select the bank account in the Account field and enter the Date.
  4. Under the Select the payments included in this deposit section, mark the invoice payment.
  5. Go to the Add funds to this deposit section, and select the bank fee account in the ACCOUNT column.
  6. Enter the bank fee as a negative amount and click Save and new.

 

For more information, feel free to visit this article: Record and make bank deposits in QuickBooks Online.

 

In addition, here's an article about how to customize a report in QBO so you can monitor the status of your invoices: Customize reports in QuickBooks Online.

 

You can also check this page to help you track the money moving in and out of your business: Track your cash flow in QuickBooks Online.

 

@Josette, if you need further assistance managing invoices in QuickBooks. Feel free to get back to me by leaving a REPLY below. You can also post here again in case you have any additional QuickBooks-related concerns. I'll be more than happy to help you out again. Take care, and enjoy your weekend.

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