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H
HCC5
September 26, 2024
Question

How to only pay bills to vendors when we have been paid by the customer.

  • September 26, 2024
  • 1 reply
  • 0 views

I am trying to figure out the easiest way to show only the open bills that we have been paid on when paying bills. Reason for this is to help protect lien rights. In Texas you can put a lien on a property for unpaid work. We deal with new construction so this means the home cannot be sold until the lien is removed. I am looking for a simple way when paying bills to decipher between the bills we have been paid on, which would be good to pay, and the bills that we have not been paid on.

1 reply

S
Shania_C
September 26, 2024

Welcome to the Community, HCC5.

 

Let me share some information to help you show the open bills that have been paid in QuickBooks Desktop (QBDT).

 

In QuickBooks Desktop, when you access the Pay Bills tab, only the unpaid bills will be displayed. If you want to view all transactions, including paid, unpaid, and bills scheduled for payment, you can run a report to customize and display all the transactions according to your preferences. Let me demonstrate how to do this:

 

  1. Open your QBDT account.
  2. At the menu tab click Reports.
  3. Choose Vendors & Payables.
  4. Select Transaction List by Vendor.
  5. At the upper right corner click customize and filter according to your preferences.

 

 


However, if you have a different goal in mind, please leave a reply. If you could provide a scenario-type example this would be great as it will help us give you an accurate resolution. If you're providing a screenshot, please make sure not to include any sensitive information to prevent potential malicious activities.

 

For more details on how to run reports in QBDT and how to customize them, you can scan these articles:

 

 

I'm also adding these helpful article to help you review the complete list of workflows and other vendor-related transactions: Accounts Payable workflows in QuickBooks Desktop. 

 

The Community is always available 24/7. Fill me in if you need extra help with pay bills or QuickBooks in general. Your efforts are much appreciated, stay safe!

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