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mwine
Jun 21, 2022 1:55 PM UTC
Question

How to pay multiple invoices from a single vendor without it recording as a batch payment.

I have a vendor that I pay automatically via credit card.  They charge the card for each invoice and there are hundreds per month.  Is it possible to pick multiple invoices for payment in QB Desktop, but record payments individually instead of as batched?  I'm trying to find a way not to open each invoice and pay to save time. 

3 replies

Rustler
Rustler
Jun 21, 2022 3:23 PM UTC

As long as the vendor invoice is entered in "enter bills" you use paybills, check off all that apply for that vendor and set the pay source to the CC

mwineAuthor
Jun 21, 2022 3:25 PM UTC

Correct, but it will show as a single payment for the sum of all invoices.  I am trying to have them separated out as individual payments so I'm able to import the charges at the end of the month and reconcile. 

LeizylM
Jun 21, 2022 4:30 PM UTC

Hi there, mwine. 

 

 I’m here to add additional details on how to select multiple invoices when receiving your customer payments in QuickBooks Desktop (QBDT)

 

This can be done by placing a checkmark to the left of the invoices against which you want to apply the cumulative payment amount received.

 

Here's a refresher: 

 

  1. Open QuickBooks.
  2. Go to Customers.
  3. Pick Receive Payments.
  4. Enter all the information needed.
  5. Put a checkmark beside the invoices you want.
  6. Choose Save & Close or Save & New.

 

Here are a couple of articles that you may find helpful:

 

 

In case you have other concerns or questions about receiving payment in QBDT, you can always tag me in your reply. I’m always here to help. Take care!

 

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