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September 8, 2022
Question

How to post payment to open invoices from a bank deposit

  • September 8, 2022
  • 1 reply
  • 0 views

My husband recently started his own business.  Prior to getting Quickbooks he had a few invoices that clients had paid in full already. When we got into our new Quickbooks we entered the invoices and they show in a open status.  The money was already deposited in the business account. Now that we are up and going in Quickbooks how do we connect that bank deposit that was downloaded in our transactions from the bank that was for several invoices in one deposit to the open invoices in Quickbooks?  We know to use the bank deposit function in Quickbooks moving forward.  

1 reply

Candice C
September 8, 2022

Good evening, @yorkiemom2

 

Hey there newcomer! I'd be more than happy to provide you with some information on your issue. 

 

Have you tried the instructions listed in this guide to apply the deposit entry as an invoice payment? If you haven't, this would be the best route for your business. 

 

Keep us updated on if these instructions resolve your issue. It's my priority that you're able to get back to running your business as soon as possible. Have a great day! 

September 9, 2022

Thanks for your help!  I am a complete newbie to Quickbooks. I did all the steps to the T by going to the deposit and adding the customers/ selecting A/R  and then going to the Receive payments and applying the credit to the open invoice but  I did notice that on my checkbook  register after I finished marking the payments thru the receive payment instructions- apply credit,  that my register for checking shows the payment as A/R again on the register.  This looks to me like like I received the money twice, once in the deposit as A/R and then again thru the receive payment.  This is making my Quickbooks balance go up way higher than my actual checking account balance.  Before I started marking the payments received, both balances matched.  Any insight would be most helpful.

September 9, 2022

Should on the receive pmt screen change the deposit to field?  It defaults to my bank name. ?