Skip to main content
B
Bteam1
November 21, 2024
Question

How to reconcile payments with no invoice in QBO?

  • November 21, 2024
  • 1 reply
  • 0 views

I recently upgraded from desktop to QBO, but since our file was so large, we decided not to import the full company file.  As a result, I'm still collecting payments from 2023 invoices that don't exist in QBO.  When i get a client payment that has 2023 and 2024 payments, I can only reconcile the 2024 payments and then have left over money.  How to you categorize that extra payment amount?

Thanks, Chris

    1 reply

    FishingForAnswers
    FishingForAnswers
    November 21, 2024

    @Bteam1  If you need to apply a payment to an invoice, the invoice must exist in your system.

     

    If the invoice does not exist in your system, you should recreate it.

     

    There are probably some workarounds you could do instead, but I'm not sure why you wouldn't just do it the normal way.

     

    Also, you have my sympathies for your downgrade from Desktop to QBO.

    B
    Bteam1Author
    November 21, 2024

    Thanks, there are a lot of invoices, so i was trying not to re-create each one manually, just to match the payment with invoice.  I thought i could categorize the payments as something other than income, so that it doesn't show up as newly generated revenue for when the deposit was made.  I wasn't sure if the unapplied income or uncategorized income categories would work for these instances? Or if there is another category that i could use?

      FishingForAnswers
      FishingForAnswers
      November 21, 2024

      @Bteam1  Well, I guess the most important question would be whether you are on cash or accrual basis.

       

      The problem being that, if you are accrual, the invoice date would matter a great deal in determining which year has the relevant income.

       

      At any rate, tossing this one over to @Rainflurry ; I'm not familiar enough with QBO to suggest a good non-traditional route.

      Terms & ConditionsAccessibility statement