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GIE
October 12, 2021
Question

How to undo paid bill in quickbook desktop

  • October 12, 2021
  • 2 replies
  • 0 views

Top of the day.

Please, I would like to know how to undo a paid bill in quickbook desktop. I may have inadvertently paid it without knowing. I would appreciate a response.

Thank you

2 replies

S
ShiellaGraceA
October 12, 2021

I'll walk you through the steps, @GIE.

 

You'll have to delete the bill payment check associated with the bill to undo it. Here's how:

 

  1. Go to Vendors at the top.
  2. Choose Vendor Center.
  3. Select the Transactions tab. Then, look for the bill in question and double-click to open.
  4. Scroll toward the right section of the screen and tap the Bill-Pmt-Check link.
  5. From the check page, click Delete and then OK. 

I've attached some screenshots for you.

 

 

 

 

 

 

 

With the above steps, you're able to undo the paid bill. I'm also adding this link here in case you need help managing vendor-related tasks: Expenses and vendors.

 

Keep me posted if you still have questions or concerns with paid bills. I'm more than happy to assist you. Take care and keep safe.

G
GIEAuthor
October 18, 2021

Thank you for your response. I really appreciate it.

I should state that the bill was not attached to a check which your solution offers and the value paid is Zero. The transaction did not show up in my recent transaction section.

I will save the solution for future reference (Just in case). 

C
Catherine_B
October 18, 2021

Thanks for getting back to us, GIE.

 

Let me share some insights about open transactions being automatically paid.

 

It's possible that you turned on the option to automatically apply a credit to the bill. That's why an open bill with the same item and amount as the credit is automatically paid. If you want to turn off this feature, here's how:

 

  1. Go to the Edit menu and click Preferences.
  2. From the left menu, click Bills and select the Company Preferences tab.
  3. Under Paying Bills, unselect the Automatically use credit box.
  4. Click OK.

Then, you can use these steps on how to unlink a credit to the bill.

 

  1. Click the Vendors menu and click Vendor Center.
  2. Select the vendor and on the transaction list, double-click the credit.
  3. Click the Bill radio button to change the transaction type to the bill instead of credit, then select Save & Close.
  4. Bring up the resulting bill and change the transaction back to credit by selecting the Credit radio button, then Save and Close.
  5. When prompted about changing the transaction, select Yes.

 

Fell free to use these links to help you handle customer and vendor transactions: 

 

Update me with the result by adding a comment below. I'm always here to help however I can. Have a good day!

F
Finance-passionate
March 15, 2023

I wanted to examine a purchase order. So I went into '' Enter Bills" and opened the P.O from there. I accidentally pressed on save and close and it showed the bill as paid with zero as amount. How do I undo this please? Have note yet paid for this order nor has the invoice been recorded yet.

KlentB
KlentB
March 15, 2023

Worry no more, Finance-passionate.

 

If you accidentally created a bill and payment, we can easily undo them using the Delete option. This will remove the zero amount and mark the status of the purchase order to open again. Here's how:

 

  1. Go to the Vendor menu.
  2. Choose Vendor Center.
  3. Select the supplier, then locate the bill and payment check in the Transaction tab.
  4. Double-click the entries to open them.
  5. Click the Delete icon, then choose OK to confirm the action.

 

 

Additionally, I recommend checking out our A/P workflow to help stay on top of your payables and cash flow.

 

You can always count on me if you need a hand with managing your vendor expenses. Thanks for visiting us, Finance-passionate. I'm looking forward to assisting you again.

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