I take in some cash for tours and donations at our historic house. How do I enter a payment from that cash made to a vendor?

It's good to have you again in the QuickBooks Community forum, bstanard. Let's team up to ensure you can enter vendor payments accordingly.

Before we proceed, I need to ask a few clarifying questions. Have you already recorded the sales or income from the tours and donations? If you have, did you use the Undeposited Funds account for these transactions? If so, create a Bank deposit to transfer the cash from the Undeposited Funds account to the designated bank account. Enter the details of the cash deposit you made to your actual bank, categorizing the amounts correctly (e.g., $50 to Tour Revenue and $90 to Onsite Donation). I'll add an image for visual reference.

Then, create an Expense or Check transaction, depending on your preferred method of recording the vendor payment. Be sure to select the same bank account used in the Bank deposit transaction as the Payment account. This ensures you can manage and record vendor payments from cash received, keeping everything categorized. 

Alternatively, if you haven't, you have two options: record the transactions as an Invoice or a Sales receipt, depending on how you'd like to account for the sales.

When you create an invoice, record the Received payment transaction and deposit it directly to your bank account or the Undeposited Funds account. Using the Undeposited Funds account requires entering a bank deposit to transfer the funds.

For a sales receipt, deposit the payment directly to your bank account or the Undeposited Funds account. Depositing through the Undeposited Funds account also requires recording a bank deposit to transfer the funds to your designated bank account.

After recording all transactions, you can record the vendor payments using an Expense or Check transaction. Follow the outlined process above to continue.

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Finally, I've gathered some resources to assist you on how to enter a prior balance for a vendor, create a report with vendor totals, and record a refund or credit from a vendor:

• Manage outstanding balances for customers and vendors in QuickBooks Online
• Run a report with vendor totals in QuickBooks Online
• Enter vendor credits and refunds in QuickBooks Online

Our goal is to ensure your vendor payment is recorded accurately. If you have any questions or scenarios you'd like to discuss, please share them in the comments section below. I'm here to help.