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pioneeraa
June 29, 2022
Question

Matching old deposit to new invoice

  • June 29, 2022
  • 2 replies
  • 0 views

A deposit was made on 11/29/21. I created an invoice today to match, but the records only go back to the beginning of the year.

How do I match the invoice to the deposit?

 

 

2 replies

R
ReymondO
June 29, 2022

Hi there, @pioneeraa. Thanks for sharing your concern and adding a screenshot.


Are you trying to link your invoice to your old deposit in QuickBooks Online? 

 

If yes, then let me walk you through the steps on how to match them on QuickBooks. 

 

To start, open again your old deposit and go to the Add funds to this deposit section. Then, make sure to Accounts Receivable in the ACCOUNT drop-down list. 

Doing this will create a negative balance in your customer's account. Once you're ready, you can apply this to your open invoice and link it to your deposit. Here's how:

 

  1. Click +New and select Receive payment.
  2. Chose the invoice you're trying to link with from the Outstanding Transactions section. 
  3. Under the Credits section, click the box for your old deposit. 
  4. Select Save and close. 

Once done, this will now match or link the invoice and your old deposit. 


To know more about how bank deposits work, see Frequently asked questions about bank payment deposits in QuickBooks Online.

Please let me know if you have any other questions regarding this process. I'll be here to answer them for you. Stay well. 

E
ezred
August 23, 2023

So glad I found this thread. I am having a similar issue and would like to ask a question regarding this process.

 

The deposit that I am trying to link has already been cleared through bank reconciliation. Will this affect what has already been reconciled for the bank account in question?

C
Carneil_C
August 23, 2023

I appreciate you for joining the thread and sharing your concerns, @ezred. I'd be glad to assist you in achieving your goal with your bank transactions.

 

Matching your invoices to a cleared bank deposit in QuickBooks Online won't affect your reconciled bank account as long as no changes are made specifically to the amounts and the affected account.

 

We can follow the steps my colleague ReymondO provided above to link them. Just ensure to check the details entered to keep records accurate. 

 

Check out this article for further reference about this process: Link a bank deposit to an invoice in QuickBooks Online.

 

Also, we have various reports that we can pull up in QBO that can aid you in keeping track of your business in the future: 

 

 

Drop by in this thread again if you have future concerns with your invoices or deposits. I'm here to offer help. Keep safe always.

M
MCCD
January 17, 2024

Is there a thread addressing this same issue on Quickbooks desktop?

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