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T
T4KB
September 16, 2022
Question

Modifying amounts via Edit on Enter Bills screen and Check Register

  • September 16, 2022
  • 1 reply
  • 0 views

Last month I discovered that I had entered the amount of a Bill and the associated Payment incorrectly. I changed the amount of both the Bill and Payment through the Edit function of each.

The amount in error was $39.13 and the corrected amount $39.19, this is italicized in the Audit Trail Report.

When I go to the Pay Bills screen there is a bill for .06 to be paid.

How do I correct this?

1 reply

C
CharleneMaeF
September 16, 2022

We'll have to delete the edited transactions, T4KB.

 

Doing so helps remove the .06 amount on the Pay Bills screen. Then, let's recreate the bill with the correct amount and pay it.

 

Here's how to delete the transactions:

 

  1. Go to the Vendors menu and then select Vendor Center.
  2. Locate the vendor.
  3. Under the Transactions tab, find the bill, then double-click it.
  4. On the Bill page, click the Delete button.
  5. Click OK to confirm.
  6. Repeat the process to delete the bill payment.

 

Once done, let's re-enter the bill with the correct details. Then, pay the transaction.

 

Additionally, I've added these articles that'll help you track and manage your expenses and vendor-related transactions in QuickBooks:

 

 

Please keep us posted if you need additional assistance in correcting your record. We want to make sure your books are accurate.

T
T4KBAuthor
September 18, 2022

In doing these steps the transaction is no longer showing as 'cleared'. Can I just check it as 'cleared' in the Check Register or do I have to clear the last reconciliation and redo it?

M
Mich_S
September 18, 2022

I appreciate you for considering my colleague's suggestion from the previous post, @T4KB. Let me help you manage the uncleared transaction.

 

You can create a special reconciliation, often known as a "mini reconciliation," to keep the account in order. This procedure corrects an error by using an "off-cycle" reconciliation date. Before you begin, make sure to get the correct ending balance.

 

Here's how you can resolve transactions in a bank account:

 

  1. Open the Banking menu and choose Reconcile.
  2. Pick the bank account with the transactions you want to reconcile.
  3. Go to the Date of Statement field, and fill in the date for an "off-cycle reconciliation." It can be any date between your last reconciliation and the next scheduled one.
  4. Go to the Ending Balance field, and fill in the balance of your last successful reconciliation. Then hit Continue.
  5. Go to the Reconcile window, check the transactions you are correcting, and re-reconciling.
  6. Ensure the Difference field appears at $0.00.
  7. Once done, click on Reconcile Now.

 

Furthermore, read this guide to fix transactions in a credit card account.

 

If everything is good, feel free to browse these helpful articles about keeping track and personalizing reports in QuickBooks:

 


Don't hesitate to reply back if you need more assistance with banking or QuickBooks in general. The Community is available 24/7 to back you up. Have a good one!
 

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