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S
Smolsbee
October 13, 2021
Question

Multiple Accounts to same vendor, make one payment for all

  • October 13, 2021
  • 1 reply
  • 0 views

We have several accounts with an electric company that I want to be able to enter into their own account BUT pay with one check.

Can this be done? If so, how?

1 reply

JasroV
JasroV
October 13, 2021

Yes, it can be done, @Smolsbee.

 

You can add multiple accounts under the ACCOUNT column when creating a check. This way, you can pay numerous expense accounts in one check. Let me guide you how:

 

  1. Go to the Banking menu in your QuickBooks Desktop (QBDT).
  2. Select Write Check.
  3. From the Expenses tab, add the accounts you want to pay under the ACCOUNT column. 
  4. Enter the needed details to complete the check.
  5. Click Save & Close.

 

You can also check out this link for more details: Create, modify, and print checks.

 

If you're referring to having several accounts as company files, you'll need to open each company file and pay your bills from there.

 

You can also consult with your accountant for other ways to record this seamlessly. If you're not affiliated with one, feel free to visit our ProAdvisor page and we'll help look for one from there.

 

Additionally, I've added these resources that you serve as your guide in case you'll need to pay your vendors through direct deposit: Pay bills for vendors through Direct Deposit .

 

I'm all ears if you have any additional concerns about paying your vendors in QuickBooks. I'll be right here to back you up anytime.

S
SmolsbeeAuthor
October 13, 2021

So there is no way to have a bill for each of the accounts with the company and attach the bills to the same payment without having to write a check?

Ex. ABC Energy

acct1, Acct2, Acct3

Pay ABC Energy for the total of all 3 accounts?

JasroV
JasroV
October 13, 2021

Yes, there is, @Smolsbee.

 

I appreciate you for getting back to us and for sharing additional details. 

 

You can create a Journal Entry (JE) to link your bills in one payment. I'll show you how:

 

  1. Go to the Company menu.
  2. Select Make General Journal Entries.
  3. From the ACCOUNT column, enter your Acct, Acct2, and Acct3.
  4. Then enter the amount in the CREDIT column.
  5. In the fourth line in the ACCOUNT column, enter Accounts Payable A/P and enter the total amount in the DEBIT column.
  6. From the NAME column, enter ABC Energy.
  7. Make sure your debits equal your credits, then select Save or Save & Close once done.

 

Once done, record a bill pay: 

 

  1. Go to the Vendors menu, then select Pay Bills.
  2. Choose your preferred vendor from the Filter By field.
  3. Select the bill connected to the check.
  4. Click Set Credits, then go to the Credits tab.
  5. Put a check on the credit.
  6. Select Done. 
  7. Repeat steps 3 to 6 for the remaining two bills. 
  8. Then select Pay Selected Bills

 

If you're referring to paying multiple bank accounts, you'll need to create a separate payment for each accounts.

 

Moreover, I'd still recommend working with your accountant for additional guidance. This way, we can guarantee the accuracy of your accounts after recording this. If you don't have one, you can always visit our ProAdvisor page and look for one from there.

 

Additionally, I'm attaching this link that you can utilize for future reference. This contains details on how to ensure your accounts are well organized: Reconcile an account in QuickBooks Desktop.

 

You can always get back to me if you need more help recording your bills payments. Just leave the details below and I'll get back to you as soon as I can. Stay safe!

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