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Deadwood Al
March 25, 2025
Solved

Multiple AP choices

  • March 25, 2025
  • 1 reply
  • 0 views

We have 3 sub-account AP accounts for different segments of the organization. 

 

Is there a way to have the system default to the primary sub-account when "Enter Bills" is initiated? Now it seems that our system always opens up the last-used sub-account, and while it is easy to remember to choose the sub-account AP when entering bills for that account, it is also easy to forget to make the selection when entering the "normal" or "usual" bills for the primary sub-account. 

 

I've looked in the Preferences to see if there is someplace there to make one a primary or default account, but I don't see any choice for that yet.  Is there a selection in Preferences or anyplace else that would do this? I guess I assumed that since QB design-wizards made it possible to set a "default" bank account, they would also allow for other "default" accounts.... ???  Thanks in advance.

Best answer by Rainflurry

@Deadwood Al 

 

There's no way to add a default A/P account as far as I know.  But, hey, at least you can choose between multiple A/P accounts.  QB Online only has one.

1 reply

Rainflurry
RainflurryAnswer
March 25, 2025

@Deadwood Al 

 

There's no way to add a default A/P account as far as I know.  But, hey, at least you can choose between multiple A/P accounts.  QB Online only has one.

    K
    KimberlyS
    March 25, 2025

    We appreciate you for detailing your setup with the multiple Accounts Payable (A/P) sub-accounts and how they are currently being utilized within your organization, Deadwood Al.

     

    I agree with @Rainflurry that the option to make a primary sub-account the default account when creating bills is currently unavailable. Therefore, you'll need to select which A/P to use for tracking when entering the transaction.

     

    I understand your preferences, as it would streamline your operations and minimize the chances of selecting the wrong account. Therefore, I recommend sending feedback directly to our product development team. They will review your input and may incorporate it into future updates to further improve your overall experience.

     

    Here's how:

     

    1. Head to the Help menu at the top.
    2. Choose Send Feedback Online, then Product Suggestion.
    3. Enter your product improvement ideas once a pop-up window appears.
    4. Select Send Feedback.

     

    Once you've entered the amounts owed to your vendors into QuickBooks Desktop, you can navigate to the Pay Bills window to take care of your outstanding payables.

     

    Please drop us a message below if you have additional questions while handling vendor transactions or figuring out QuickBooks Desktop preferences. We'll get back to you quickly!

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