Question

Pay Bills

Forum|Forum|1 year ago
March 5, 2025
2 replies
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My understanding was that in the vendor profile, under the tab for Payment Settings, there is a field for "Print Name on Check as ..." and in that field we enter what the vendor tells us to use as the "Payable to" line on checks. But I've found that usually what shows up in that field is not necessarily what is in the profile .... it is the "Vendor Name".

Because of the way QB was set up, we cannot have the same name in both the Customer Center and the Vendor Center. We have several instances where those in the "Customer Center" are also vendors where we purchase goods or services, so what people started doing some time ago was to append the name in one of the Centers with a "-c" or a "-v" .... i.e. "Example Name-v". Then for the "Company Name" we would enter the name without the appended letter (i.e "Example Name"). What would default into the "Print Name on Check as" is the "Example Name".

Unfortunately when we print checks, what QB uses for the name on the check is "Example Name - v"!!! WHY?? Is there something in Preferences that I haven't found that causes this? If not, what am I missing? How do I get the system to do as it says should happen, and whatever is in the "Print Name on Check as..." would actually be what the field SAYS it should be.???? Please help. Thanks in advance.

QuickBooks Enterprise Suite

R

RhoiceW

I appreciate you for sharing your experience about the goal when printing your checks, Deadwood. It’s possible that the company name and the print name on check are currently set to be the same. I’d recommend verifying the information in your QuickBooks Desktop (QBDT). Let me walk you through editing your vendor details.

To begin, please follow these steps:

Go to the Vendors Center and locate the vendor in question.
Double-click on the vendor’s name to open their profile.
Check if the Company Name and Print name on check as fields are the same.

If you need to edit the details of your vendor, follow these steps:

Click on Vendors in the menu bar.
Select Vendor Center and locate the vendor you want to edit.
Double-click on the vendor’s name, then go to the Payment Settings tab.
Manually enter the desired name in the Print name on check as field.
Once you’ve made the necessary edits, click Save.

Furthermore, if you want to personalize your checks, you may visit our article. This guide provides detailed steps for modifying your checks in QBDT.

Additionally, you might find this guide helpful if you need to run sales or customer-related reports: Customize customer, job, and sales reports in QuickBooks Desktop.

Feel free to reach out if you need any more help with printing your checks. I'm here to assist you whenever you need it.

FishingForAnswers

@Deadwood Al There is one other workaround you can use, if the Print Name As function is not working.

In Desktop products, presumably including Enterprise, QB will not print anything in { } brackets, nor the { } brackets themselves.

These { } keys can be found to the upper left of the Enter key on most keyboards; they are the Shifted versions of [ ].

So, you can have, say, Jim Bob {Vendor} and Jim Bob {Customer}. This allows you to have two separate listings for the same person as a Vendor and a Customer while not printing the {Vendor} or {Customer} parts on checks and paychecks.

I can't recall how it prints it on various other detail reports, but at least on the checks and paychecks, it should be fine.