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R
rrsales
December 11, 2023
Question

Pay large quantities of invoices at once

  • December 11, 2023
  • 1 reply
  • 0 views

Hello,
I am using QuickBooks Desktop Enterprise 2023, and I am wondering if there is a way to mark multiple invoices as paid in one large batch. We have a customer who pays us monthly and pays over 1,000 invoices at one time.  

 

This ends up being very time consuming and I was wondering if there is a quicker way to go about this rather than paying each invoice individually.

 

Thank you!

1 reply

J
Jelayca V
December 11, 2023

Hello there, @rrsales. Allow me to share with you some insights regarding your concern. 

 

I understand that managing a large number of invoices can be time-consuming. But, there is good news! QuickBooks Desktop Enterprise 2023 offers a way to mark multiple invoices as paid in one large batch, which can save you a lot of time and effort.

Here's how:

 

  1. Go to the Customers menu and select Receive Payments.
  2. In the Received From field, choose the customer who is making the payment, and all the invoices related to that customer will appear. 
  3. Simply choose the invoices that the customer is paying for, enter the payment amount, and complete the payment process.

This will allow you to mark multiple invoices as paid in one go, saving you time and effort. 

 

Additionally, you can also refer to this article guide in the future after you receive your customer's payments. This guide will show you how to combine multiple transactions into a single record so that QuickBooks matches your real-life bank deposits: Record and make bank deposits in QuickBooks Desktop

 

If you need further assistance, feel free to reach out to us anytime about managing invoices in QuickBooks Desktop. I'll be more than happy to help you out. Have a good day. 

R
rrsalesAuthor
December 11, 2023

Hi Jelayca,

The only issue with these is that they are paying invoices for many different customers, this is one company who owns a many of different locations that we have set up as separate customers in QuickBooks. Each customer has a different store number and address, which is why we've set it up the way we have.


Is there any solution for this?

 

Thanks!

C
Carneil_C
December 11, 2023

Thanks for clarifying the details of your concern, @rrsales.

 

As of now, the option to mark multiple invoices as paid for different customers is unavailable. We do understand that this feature would be a great addition to our product if it were ever available. I advise sending your feedback to our Development team so they'll be able to consider it in future updates. Here's how:

 

  1. From the top menu bar, choose Send Feedback Online.
  2. Click on Product Suggestion.
  3. Click on the drop-down for Type of Feedback and select Product Suggestion.
  4. Select the Product Area, then enter your thoughts and suggestions.
  5. Once done, select Send Feedback.

 

As a workaround, you can follow the suggestion given by my colleague above to manually mark large number of invoices as paid for each customer. 

 

Moreover, visit our Feedback forum page to see a list of other QuickBooks users who have already suggested this feature, and recent updates in QuickBooks.

 

Also, I have an article that will help you account for your customer payments in the future: Receive an invoice payment.

 

Feel free to post anytime if you have questions about invoices or want to share your best practices using the product. The Community always has your back. 

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