Pay Liabilities

I'm here to help you correct your payroll liability payment in QuickBooks, @AbbyHCU.

To make sure that your records in QuickBooks Desktop are aligned with your actual bank statement, we can delete the tax payment that was recorded in your last quarter. Then, recreate it with the actual amount you've paid in your state.

Simply follow these steps to locate and delete the Q4 tax payment:

1. Go to the Employees menu and select Payroll Center.
2. Click the Payroll tab, then select Pay Liabilities.
3. Under the Payment history section, click All Payments, locate your last quarter tax payment.
4. Double-click the transaction to open and select Delete. Then, select Yes to confirm.

Once done, follow the steps in this article to recreate your tax payment: Create an unscheduled or custom liability check.

 After that, let's record the refund check that was given by your state. All you have to do is create a payroll liability refund check to get the amount back in your bank.

I'd also recommend reaching out to your accountant for further advice on how to properly handle your tax records in QuickBooks. This way, we can make sure that your books are accurate once you close them.

You can also run the Payroll Liabilities Balance report in QuickBooks. This way, you can check how much you owed for each tax, deduction, and company contribution assigned to your payroll item.

Let me know how else I can help you with QuickBooks by adding a comment below. I'm more than happy to lend a helping hand. Keep safe!