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Paying a vendor through ACH in Quickbooks

Forum|Forum|4 years ago
October 26, 2021
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We have a sub contractor that we pay every other week. He wants his money to be directly deposited into his bank account by ACH. He doesn't want to wait on a check each time. I am told that there is a way to pay a vendor by ACH through Quickbooks is this true? If so can someone give me direction on how to do this?

QuickBooks Desktop

Best answer by MonicaM3

Hi there @missymarykay55.

Thanks for checking in with the Community for information on paying a vendor by ACH. Direct Deposit makes vendor payments quick and easy and I’d be happy to help you with that information.

In order to use ACH Direct Deposit for vendors, you will need a merchant service account. For pricing and other details, check out this info: QuickBooks Desktop Payments

You can sign up for a payments account from within your QuickBooks account by:

Go to the Customers menu and select Add Credit Card Processing.
Follow the onscreen steps and fill out the form to apply.

Or, you can apply here.

For questions after you’ve applied for a payments account, here are the next steps.

Once the account is approved follow these steps to pay your vendor:

To pay bills from your vendors through Direct Deposit:

Choose Vendors > Pay Bills.
Select the vendor you want to pay.
- You can change the order in which the bills appear in the list by choosing one of the Sort Bills by options;
- Or you can filter the list so that only vendors marked for payment by Direct Deposit appear. From the Filter By list, select Direct Deposit Vendors.
In the Payment section > Method dropdown list, select Direct Deposit.
In the Payment section > Account dropdown list, select the account for the payment.
In Payment section, doublecheck the date.
QuickBooks Desktop automatically enters a date two banking days in the future in the Payment section > Date field. This is the date that will appear on your printed checks. Remember that Direct Deposit checks must be sent to the Direct Deposit service by 5:00 p.m. (Pacific time) at least two banking days before the check date. You can change the date if necessary, but the date you enter must be at least 2 and no more than 45 days in the future and must be a valid banking day.
Click Pay Selected Bills.
Click Send Direct Deposit.
Click Send.

You’re all set! Take a look and feel free to reach out if you have any additional questions about ACH payments or anything else. I’m here to help!

Have a great day!

MonicaM3Answer

Hi there @missymarykay55.

Thanks for checking in with the Community for information on paying a vendor by ACH. Direct Deposit makes vendor payments quick and easy and I’d be happy to help you with that information.

In order to use ACH Direct Deposit for vendors, you will need a merchant service account. For pricing and other details, check out this info: QuickBooks Desktop Payments

You can sign up for a payments account from within your QuickBooks account by:

Go to the Customers menu and select Add Credit Card Processing.
Follow the onscreen steps and fill out the form to apply.

Or, you can apply here.

For questions after you’ve applied for a payments account, here are the next steps.

Once the account is approved follow these steps to pay your vendor:

To pay bills from your vendors through Direct Deposit:

Choose Vendors > Pay Bills.
Select the vendor you want to pay.
- You can change the order in which the bills appear in the list by choosing one of the Sort Bills by options;
- Or you can filter the list so that only vendors marked for payment by Direct Deposit appear. From the Filter By list, select Direct Deposit Vendors.
In the Payment section > Method dropdown list, select Direct Deposit.
In the Payment section > Account dropdown list, select the account for the payment.
In Payment section, doublecheck the date.
QuickBooks Desktop automatically enters a date two banking days in the future in the Payment section > Date field. This is the date that will appear on your printed checks. Remember that Direct Deposit checks must be sent to the Direct Deposit service by 5:00 p.m. (Pacific time) at least two banking days before the check date. You can change the date if necessary, but the date you enter must be at least 2 and no more than 45 days in the future and must be a valid banking day.
Click Pay Selected Bills.
Click Send Direct Deposit.
Click Send.

You’re all set! Take a look and feel free to reach out if you have any additional questions about ACH payments or anything else. I’m here to help!

Have a great day!

M

missymarykay55Author

Thank you

J

jaredemoore

Above, You explained how to Send ACH payments to vendors for. I have signed up for the Credit Card Processing and was approved last week. When I try to "Pay a bill" my vendor's bill shows up, I check the box, My Business Account shows in the bottom right, but when I hit the down arrow the only options are Credit Card and Check. Direct Deposit is not an option. Can you tell me what I am doing wrong..

Fiat Lux - ASIA

@missymarykay55

If you are using QBD 2022, you can utilize the Billpayment feature powered by Melio. They are developing a connector to integrate with QBD 2019-2021 and should be release at the end of Q1/2022.

https://melio.grsm.io/quickbooks

You can also utilize other paid billing management apps to integrate with your QBD 2019-2021 for the being being.

BigRedConsulting

@missymarykay55

RE: "We have a sub contractor that we pay every other week. He wants his money to be directly deposited into his bank account by ACH."

If your bank accepts NACHA files, you can use our BRC Direct Deposit File Creator to send ACH/DD orders to vendors (and employees), and it will be a lot less expensive than the QuickBooks service to send vendor payments.

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