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J
jajageronimo2507
February 22, 2024
Question

Paying a vendor through ACH in Quickbooks BillPay

  • February 22, 2024
  • 1 reply
  • 0 views

Hi,

 

We recently subscribed to the QuickBooks Online Bill Pay feature.

 

How do I use this feature in paying a vendor through ACH? The steps I found online seem to be outdated, is there any recent information/steps about this?

1 reply

M
MirriamM
February 22, 2024

Greetings, Jaja.

 

I'm glad to assist you with information on how to pay your vendor via ACH using QuickBooks Bill Pay. To set the payment method, you'll need to follow these steps:

 

  1. On your QuickBooks Online (QBO) account, go to the Expenses menu.
  2. Create a new bill or select an existing bill.
  3. Select Schedule Payment or Save and Schedule Payment depending on what type of bill you’re reviewing.
  4. Choose which bank account you want to use as your funding source and withdraw funds from.
  5. In the Payment account in QuickBooks dropdown ▼, select the corresponding account from your QuickBooks chart of accounts to sync your payment information accurately in your QuickBooks Online account. 
  6. Click Next.
  7. Choose Bank transfer (ACH) for the payment method.
  8. For the Withdrawal date, select the date when you want the funds to withdraw from your bank account, up to 90 days in advance.
  9. Select Next.
  10. Review the payment instructions, then if everything looks correct, select Schedule payment. If you need to fix anything, select Back. If you decide not to schedule this payment, you can select Cancel.

 

For more details on using this feature, check out the article: Learn about QuickBooks Bill Pay.

 

For future reference, here's an article for guidance on customizing a report if you want to track all vendor payments: Run a report with vendor totals.

 

If you have any other concerns about QuickBooks Bill Pay, feel free to let me know by leaving a comment below. I'm always happy to help. Have a great day!

J
jajageronimo2507Author
February 23, 2024

Thank you for this team! Do I always have to enter ACH vendor information every time I make payments? Is there a way we can set it up automatically or include the ACH vendor information on the vendor list?

MsNorthPND18
MsNorthPND18
February 23, 2024

I’ve got some actions on how can handle vendor payments in QuickBooks Online (QBO), @jajageronimo2507.

 

You'll want to make sure that you've entered the ACH account of your vendor so that it will automatically apply when you create a transaction. 

For seamless payment processing with your vendors, QBO recommends obtaining their ACH details manually. It doesn't have access to this information, so it's best to directly request it from your vendors. 

 

Once you have received the vendor's ACH details, you can safely enter them within QuickBooks for future ACH payments. Let me show you how to set up a vendor for ACH or bank transfer.

 

To pay your vendor by ACH or bank transfer, you can either manually enter their bank account or invite them.

To do so you may follow the steps below:

 

  1. Go to the Expenses tab, then select Vendors.
  2. Click on the vendor's name, then click the Edit button.
  3. The Vendor Information window will pop up.
  4. Scroll down to reach the ACH payments section.



  5. Enter the necessary information you want to update.
  6. Once done, click Save.

 

For future reference, here's an article for guidance on bills and recording the payments and bill payment vouchers: 

 

 

If you have any urgent needs besides the vendor's ACH account information, please don’t hesitate to reach back out. I’ll be here to find solutions for you.

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