Skip to main content
D
Doug1965
July 6, 2022
Question

Payment to vendors

  • July 6, 2022
  • 1 reply
  • 0 views

We do "Split" payments through our "General Contractor" and they will pay the Our "Vendors" with a separate check.

We are the "Sub Contractor " for the Customer......We wait for payment from the "General Contractor" which is billed in QB's for the FULL payment in QB under (Customers and Leads). 

But since the "General Contractor" does "Split" payments and pays the Vendors separate from "Sub Contractor" payment....How would I go about paying the invoices the Vendors (Vendors/Expenses in QB's).

Would I just "Receive" the FULL payment which is billed in QB's under (Customers & Leads) and pay them as usual?

Or do I need to show the invoices "paid" another way?

I just don't want to mess up the books in QB's.

Any help would be appreciated.

Thanks ahead of time.

 

1 reply

MichelleBh
MichelleBh
July 6, 2022

I can share a way how to record your vendor payments in your account, @Doug1965.

 

Making sure your books are always accurate is our always priority. I have a way how to handle your vendor's payment in QuickBooks Online. 

 

First, you'll need to create either a Bill, Check or Expense billable. This way, you can pay the invoice. Let me show you how: 

 

  1. Go to the Plus icon and select the appropriate transaction type. 
  2. In the Payee name, pick your vendor. 
  3. Select an Item or Category in the list and enter the amount in the field. 
  4. Check the Billable box and pick the general contractor in the Customer drop-down. 
  5. Click Save and close. 

 

After that, add the billable transaction you create to the invoice. Follow the steps below: 

 

  1. Open or create an Invoice. 
  2. Click the small arrow on the upper right corner to Add the billable transaction. 
  3. Hit Save and close. 

 

Following that, you can now received the payment. Complete these steps:

 

  1. Go to the Plus icon and select Received Payment. 
  2. Pick general contractor in the Customer box. 
  3. Tick the Invoice in the list and enter the partial amount. 
  4. Click Save and close. 

 

If you use Bill instead of Check and Expenses in step 1, you'll need to pay the vendor in full. For complete steps, check out this link: Enter bills and record bill payments in QuickBooks Online.

 

Furthermore, check out these articles below on how to pay bills automatically and other related topics:

 

 

We're always glad to help, so please don't hesitate to post any questions you might have in the Community. Take care!

 

Terms & ConditionsAccessibility statement