Payments to vendors and employees

Thank you for choosing QuickBooks as your partner in managing your business finances, @mwgreen61.

I'll share info on how QuickBooks Desktop (QBDT) Entreprise processes the Corporate Credit Card (CCD) and Pre-arranged Payment and Deposit (PPD) transactions.

First off, you need to link your CCD account in QBDT. Please know that you can connect using  Direct Connect or Web Connect, depending on what's available at your bank.

For Direct Connect, you'll need the PIN or password from your bank to use this method. After connecting, the electronic statement will download to your bank feeds and automatically create an account. Here's how:

1. Select Bank Feeds from the Banking tab.
2. Set up a Bank Feed for an account.
3. Enter and choose your bank in the Enter your Bank's name field.
4. Since this is your first time, select the Enrollment Site link to apply for Direct Connect. If your bank's approval is needed, reach out to them and request a special sign-in credential.
5. After that, click Continue and enter your online banking user ID and Password.
6. Pick Connect to link your QuickBooks to your bank's server.
7. Choose your CCD bank account in QuickBooks.
8. Once done connecting, click Finish.

For detailed info about the other way to connect, check out this article: Set up or edit bank accounts for Bank Feeds in QuickBooks Desktop.

After that, you can utilize this account to pay your business bills and expenses. Since it's a credit card account, there's a 2.9% Bill Pay charge based on the total amount per transaction. You can follow these steps for guidance:

1. From the Vendors field, select Pay Bills.
2. Choose a bill you'd like to pay.
3. Click Schedule Online Payment from the Methods section.
4. Then, Pay selected Bills.

You can read this article for more info: Pay bills online from QuickBooks Desktop.

For the PPD, you can set up a scheduled payroll payment via direct deposit, an ACH type of payment within QBDT. Then, the funds will be deposited directly into your employees' accounts. You can read this article for more info: Set up your company payroll for direct deposit.

Also, I recommend contacting your accountant for additional guidance in placing these transactions in the correct accounts and avoiding book discrepancies.

Since you're new to QBDT Enterprise, you can click this link to help you navigate the system: QuickBooks Enterprise In-Depth Guide.

Don't hesitate to return here if you have additional questions about managing your bills and payment transactions in QBDT Enterprise. We'll assist you as soon as possible. Keep safe, and have a good one.

@mwgreen61 

RE: There are different types of payments. CCD(Corporate Credit Card) for business accounts and PPD(Prearranged Payment and Deposit) via ACH for personal accounts which is what are employees are.

Are you referring to NACHA Standard Entry Class(SEC) Codes for ACH payments?

As I understand stand them, the SEC Codes mean:

PPD (Prearranged Payment and Deposit Entry) - non-corporate payments

CCD (Cash Concentration or Disbursement) - corporate payments (but nothing to do with credit cards)

Is this what you're referring to?

Note that supported version-years of QuickBooks, currently 2022 - 2024, can send DD orders for employees if you use the Intuit payroll service, and there's an add-on for vendor payments, though I don't know if it handles both PPD and CCD payment type for vendors - depending on if they are corporations.

If you're not using a supported QuickBooks version or are not a subscriber to QuickBooks Payroll or don't want to pay Intuit's (high) fees to send vendor payments, you can use our BRC Direct Deposit File Creator. It supports payments to both employees and vendors, and also both PPD and CCD payment types. It creates NACHA files ready to submit to your bank.