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August 5, 2022
Question

PROGRESS INVOICES

  • August 5, 2022
  • 1 reply
  • 0 views

I have Jobs that we bid at a set amount and throughout that job we invoice our customer a percentage at a time.  So say the total amount is $40,000 and 1 month I want to invoice at 30% and the next 40% and so on..

How do I get my invoice total to say 40,000, then payments applied 12,000, and then balance due 16,000, and remaining balance 12,000???? Also, I want my invoice to still be active after the first payments have been applied.

1 reply

JenoP
August 5, 2022

Thanks for checking this out in the Community, Lplastering21.

 

The Progress Invoicing feature will exactly let you create and track partial invoices and payments in QuickBooks. 

 

First, turn on progress invoicing. Here's how:

 

  1. Go to the File menu and select Preferences.
  2. Proceed to the Jobs & Estimates tab from the list of menus, then go to the Company Preferences tab.
  3. Select Yes for both DO YOU CREATE ESTIMATES? and DO YOU DO PROGRESS INVOICING.
  4. Choose OK.

 

Second, create an estimate for the services and items you'll be selling for the job. Here's how:

 

  1. Go to the Customers menu and select Create Estimates.
  2. Choose your customer and enter all necessary details for the transaction.
  3. Click OK.

 

Third, create an invoice from your estimate so you can indicate or choose how much will be billed to the client. Follow these steps on how you can do it:

 

  1. Go to the Customers menu and select Customer Center.
  2. Find and select your customer on the list.
  3. Look for an open estimate on the customer's page.
  4. Select Create Invoice from the toolbar.
  5. Decide how much you want to charge on the invoice. You can charge for a percentage or a specific amount for selected items. Then select OK.
  6. Fill out the rest of the invoice and send it to your customer.


Once the invoice is created, you can now receive partial payments from the transaction. Here's how:

 

  1. Open the invoice and click Receive Payment.
  2. Go to the Payment column and indicate or type in how much is the partial payment.
  3. Click Save and close. 

 

 

The invoice will also remain open as long as full payment is being applied. Here's an article that will give you more details and guidance about this feature: Set Up and Send Progress Invoices in QuickBooks Desktop.

 

You can also track the progress of the invoice by clicking the Progress button. 

 

 

 

 

Let me know if that's all the information you need for progress invoicing. You can also add more questions if you need anything else.