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dleblanc1
June 18, 2020
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Receiving vendor invoice for partial payment

  • June 18, 2020
  • 1 reply
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Forgive me if this has been answered before. I can't seem to access the right place to search this. 

 

A vendor has submitted an invoice for a portion of their PO. It's a single item PO for, say $17,000. The bill is for $10,000. How do I enter this partial bill? 

 

Thank you --

Best answer by GraceC

 

Hello there, @dleblanc1.

 

You can create a Purchase order for your partial payment and apply it to the bill.

 

Here's how:

  1. Go to the Vendors.
  2. Click create Purchase Orders.
  3. Fill in the information needed.
  4. In the Amount, section enter the partial amount of $10,000.
  5. Click Save and Close.

Once done, you can apply the purchase order to bill. Please follow the steps below.

  1. From the Vendor's menu, click the Vendor Center.
  2. Select the vendor's name.
  3. In the Vendor Information section, find the bill under the transactions tab and double click it.
  4. Click the Select PO icon.
  5. Check the purchase order that needs to include on the bill.
  6. Click OK, then Save and Close.

For additional insights, please refer to this article: Accounts Payable workflows in QuickBooks Desktop.

 

Please know that I'm only a post away if you have any other issues or concerns. I'll be more than happy to assist. Have a good one!

1 reply

G
GraceCAnswer
June 18, 2020

 

Hello there, @dleblanc1.

 

You can create a Purchase order for your partial payment and apply it to the bill.

 

Here's how:

  1. Go to the Vendors.
  2. Click create Purchase Orders.
  3. Fill in the information needed.
  4. In the Amount, section enter the partial amount of $10,000.
  5. Click Save and Close.

Once done, you can apply the purchase order to bill. Please follow the steps below.

  1. From the Vendor's menu, click the Vendor Center.
  2. Select the vendor's name.
  3. In the Vendor Information section, find the bill under the transactions tab and double click it.
  4. Click the Select PO icon.
  5. Check the purchase order that needs to include on the bill.
  6. Click OK, then Save and Close.

For additional insights, please refer to this article: Accounts Payable workflows in QuickBooks Desktop.

 

Please know that I'm only a post away if you have any other issues or concerns. I'll be more than happy to assist. Have a good one!

    J
    jbell
    November 2, 2021

    This doesn't seem to answer the question.  I issued a PO for a 6 month work period for 75K.  Each month I receive a progress billing for work done to date.  At the end of month one, I owe 12K of the 75K.  How do I recognize that amount and not add up the 75K plus 12K?

    Kristine Mae
    Kristine Mae
    November 3, 2021

    Let me share with you the process, Jbell.

     

    When you create the purchase order, you'll have to enter a quantity and amount. This way, you can create a partial bill. In your case, you'll have to add 6 as the quantity and 12,500 as the rate. It will total to an amount of $75,000. 

     

    Then, create a bill from the purchase order. We'll have to change the quantity manually to 1. This way, it will only convert $12,500. I know you want it to show $12,000. However, if we enter the amount $75,000 without adding any quantity and rate, you're unable to convert the purchase order partially. 

     

    Once done, you can check the purchase order. It should show 1 in the RCV'D column. It means you've created or converted 1 bill from it.

     

    I'll add this reference to help you manage your purchase orders: Create purchase orders in QuickBooks Desktop.

     

    Feel free to click the Reply button below if you need more of our help. We'll get back to this thread as soon as we can. 

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