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M
megnb
June 9, 2020
Question

recurring bills and payments - desktop version

  • June 9, 2020
  • 1 reply
  • 0 views

our business has a monthly insurance bill that we have set up as a memorized transaction that automatically posts on the date that it is due. however, when i search for how to enter a recurring payment to a vendor, everything that i see refers to memorized checks. is there a way to set up the bill payment so that it automatically posts as well? or is there a way to link the memorized checks to the memorized bill? should we just delete the memorized bill and only log that recurring payment through banking>write checks? 

thanks in advance for the help, folks

1 reply

K
kjszjasjs
June 9, 2020

Hey there, Megnb.

 

You've come to the right place. I can help you create that recurring payment or check in QuickBooks Desktop. If you already have already created that check for the vendor with the amount you wish to pay, find the check and make it a recurring transaction by following these simple steps:

  1. Select Vendors from the top, then Vendor Center.
  2. Go to the "Transactions" tab, then choose Checks.
  3. Find and double-click the check you want to memorize.
  4. On the check window, select Memorize (or press Ctrl+M)
  5. Choose the reminder option.
  6. Select "How Often"(monthly,weekly,daily, etc.), the "Next Date" (the date of the next payment), the "Number Remaining" (the number of payments you wish the program to enter), and the "Days in Advance to Enter" (how many days in advance you want the program to record the transaction or remind you to enter, choose 0 in you want to post it on the day of choice.)
  7. To memorize the transaction, select OK. This should bring you back to the "Write Checks" window.
  8. If the check is auto-pay, uncheck Print Later.
  9. (Optional) for auto-pay, change the check number to Autopayment or Epay.
  10. Select Save & Close.

Now after you've created this recurring transaction you'll receive a remind to create or print the check when due. You can also view this article for a reference: Create an automatic recurring payment to a vendor.

 

I've also found, Create, Edit, or Delete Memorized Transactions to be a great asset. It shows how to not only create repeating transactions but also creating memorized transaction groups. As well as editing those transactions if you wish to change them at any time. Please let me know if you have any questions. I'm always here to help ensure your success with QuickBooks. I'm only a reply away.

M
Mooche
July 15, 2021

this did not answer the question... I think they are asking the same question I have.  If I make a memorized BILL transaction, how do I also make a memorized PAYMENT to that bill?  seems this should be possible.

so it would automatically create a bill and then automatically create a payment for that bill and show it in the check register ready for printing... why cant I find that anywhere?

C
ChristieAnn 11
July 15, 2021

Hi there, Mooche.

 

Welcome to the thread. I'll ensure to add further details on how recurring transactions work in QuickBooks Desktop.

 

The details shared above are the steps on how you can create an automatic recurring payment to a vendor. This has the same effect of paying a bill in a single transaction. For now, we're unable to memorized a bill payment because it requires you to select a bill to pay. 

 

Meanwhile, you can memorized a Check transaction under the "A/P" account so it serves as an available balance as payment for the memorized bill. It directly affects your Item or Expense account and the Bank to print a check.

 

Here's how:

 

  1. Click the Edit menu and select Memorize [Transaction Name]. For example, Memorize Check.
  2. Enter a Name and choose how you want QuickBooks to handle it.
  3. Click the radio button Add to my Reminders List.
  4. The transaction will be added to the Memorized Transactions section of your reminders list. When you choose this option, fill in the How Often field.

 

To see additional information on how to finish the process, you can click this article: Create, edit, or delete memorized transactions.

 

I'm also adding this article to view different information o how to pay your bills online that helps businesses manage their cash flow by giving them more flexibility to pay bills directly from QuickBooks while choosing how vendors receive payment: Pay bills online from QuickBooks Desktop.

 

I've got your back if you have more questions about managing vendor entries in QBDT. I'd love to hear from you in the comment section. Take care and enjoy the rest of the day.

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