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Floyd1140
March 18, 2023
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Simple Start Question

  • March 18, 2023
  • 1 reply
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I have Simple start and I pay my bills through the bank so how do I eep trac of these transactions?

Best answer by AileneA

Before when I created a pledge, under product description I had the choice of either hr/flat charge, or unit.  But last week someone in your migration team transferred data from desktop to simple start and now everything is different.  For example:

 

my dashboard now has “create invoice “ as before it has pledges.  Still under NEW they only list pledges.  Seems more user friendly but have 2 questions

 

is there a way that invoices are due after they are sent out?  And can I create a profit and loss for the previous year?


Hello, Floyd1140. 

 

We appreciate you getting back to us. If you prefer to use the pledge rather than the invoice, we can switch the company type to a nonprofit organization (Form 990). 

  

 

 

 

 

 

Regarding your additional questions, yes, it's still possible to send the invoice after the due date. There are two ways, either modify the due date or choose the terms. 

 

Here's how: 

 

  1. Click the +New, then select Invoice. 
  2. Tap the Terms, then drop-down choose the Net term. 
  3. Then on the Due date, select the specific date you want to be the due date.  

 

 

 

Lastly, for the report, yes, you can run a Profit and loss report from last year. You have to modify the date range from last year. 

 

  1. Open Reports, then enter Profit and loss from the search bar. 
  2.  Change the Report period from last year. 
  3. Click Run report. 

 

 

 

I've also added these articles that might help you in handling your customer transactions, information, reports, and other related topics: 

 

 

I'm willing to listen if you have other concerns about the features in QuickBooks Online. You can click the Reply button, and I'll be there to help you out. Keep safe. 

1 reply

M
mv32
March 18, 2023

It's my priority to keep you back on track, @Floyd1140.

 

I know how much you want to record these bill expenses. However, this is only available in QuickBooks Essentials, Plus, and Advanced. These versions will allow you to create a bill and pay vendors when you upgrade through these subscriptions.

 

In your case, I suggest creating a check or an expense when paid through your bank. In this manner, you can assign the payment to a category and track them in QuickBooks Online.

 

Here's how:

 

  1. Click + New and then select Expense/Check.
  2. Choose a vendor name from the Payee drop-down.
  3. Select an expense category to track bill payments and bill the amount.


     
  4. Hit Save and close.

 

Moreover, I like you to check this article for more insights about recording expenses in QuickBooks Online: Difference between bills, checks, and expenses.

 

You may want to track your online banking expenses, feel free to connect your bank account to QuickBooks Online. With this, it will be faster to categorize bill payment transactions.

 

Should you have questions about recording transactions like income and expenses? Let me know. I'll respond as fast as I can. Take care and more power to your business, Floyd.

F
Floyd1140Author
March 19, 2023

Thanks, so if I understand you correctly I can pay my bills through the bank, then enter them as expenses.  I should be able to assign the check number there as well correct?

 

we are a small Club and will be sending out monthly invoices and that’s straight forward.  Then when I deposit the checks just go to receive payments so each pledge shows up?

Fiat Lux - ASIA
Fiat Lux - ASIA
March 19, 2023

@Floyd1140 

As another option, signup for Melio account for free to manage your bills. You can't integrate it with Simple Start but you may keep records for your reference.

https://affiliates.meliopayments.com/pricing

 

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