Skip to main content
J
jeneyajanelle
April 11, 2024
Question

Vendor Bill Payments Showing As Credits

  • April 11, 2024
  • 2 replies
  • 0 views

The company I work for has a very flawed AP Aging Report. I have a feeling whoever was in the position before me was entering payments and bills incorrectly. 

So, we pay bills via Check, ACH, or Credit Card. Quite a few bills have been paid and the payments have been entered. However, for whatever reason, the payments are showing up on the AP Aging Summary as credits, when they're not. I've never seen this before. 

 

Why could this be and how could I remove them? See photos for reference. 

 

Thanks in advanced!! 

    2 replies

    Candice C
    Candice C
    April 11, 2024

    Good morning, @jeneyajanelle. 

     

    It's great to see you back in the Community! 

     

    I do see that you've asked a similar question on another thread within the QuickBooks Community. With that being said, I recommend submitting these visuals on the thread you were responding to. 

     

    Here's the thread: Recording a bill as paid without affecting chart of accounts. 

     

    I'm only a post away if you need me again. Take care! 

    J
    jeneyajanelleAuthor
    April 11, 2024

    Hi Candice, 

     

    Thank you however, this is somewhat of a separate issue. I'd rather not get the two solutions confused.

    R
    rvrfrf
    April 11, 2024

    Thanks for following up with the Community, jeneyajanelle.
     

    Before you decide to remove bill payments, consider the following:
     

    • Your transaction will be removed entirely from QuickBooks. This causes the bill(s) paid to return to an unpaid status.
    • Your Transaction Journal Detail report will display a bill payment without its corresponding bill.
    • There will be no bill associated with the payment check when you go to its transaction history.

     

    If you choose to delete a bill/bill payment check, here's how:
     

    1. Open your transaction.
    2. Access its Edit menu.
    3. Select Delete Bill/Bill Pmnt-Check.

     

    You can also void/delete multiple bills/bill payment checks: if necessary:
     

    1. In the top menu bar, go to Lists, then Chart of Accounts.
    2. Double-click your appropriate Accounts Payable account to open its register.
    3. From the Accounts Payable register, choose a specific bill or bill payment check.
    4. Access your Edit menu, then hit Void/Delete Bill/Bill Pmt-Check.
    5. Select Record, then Yes.

     

    In regard to why your bill payments are showing as credits, I'd recommend working with an accounting professional. If you're in need of one, there's an awesome tool on our website called Find a ProAdvisor. All ProAdvisors listed there are QuickBooks-certified and able to provide helpful insights for driving your business's success.

     

    I've also included a detailed resource about removing bill payments which may come in handy moving forward: Void or delete a bill or bill payment check
     

    Please feel welcome to send a reply if there's any additional questions. Have a wonderful Thursday!

    Terms & ConditionsAccessibility statement