Solved

Vendor Overpayment

Forum|Forum|2 years ago
April 9, 2024
2 replies
0 views

We paid a vendor with check #691 for $2,330.18. They never received the check. We replaced this check with #698. In the meantime, they received the original check #691 and deposited it.

A day later they received the replacement check #698 and also deposited it.

Just before I knew they deposited both check, I paid our outstanding bill with check #706 for $2,058.88.

They just told me they received this last check #706 and would not deposit it (and will shred it) because both the previous check left us with a credit balance of $271.30

How do I handle in quickbooks where 2 checks were written for the same amount & paid for the same invoices (both for $2,330.18), then left an outstanding invoice of $2,058.88 that the check wasn't deposited.

Quickbooks won't let me overpay the invoices to leave us a credit.

We need our bank reconciliation to balance too.

Thanks

QuickBooks Desktop

Best answer by Rainflurry

@E1111

1) Pay the bill for $2,330.18 with check #698.

2) Record check #706 for $0.00/VOID.

3) Pay the bill for $2,058.77 with check #691. QB Desktop allows you to overpay a bill. It records the overpayment as a credit. Delete the original check #691 and pay the bill with a new check #691.

J

JamesAndrewM

Thanks for detailing your concerns here in the forum about the vendor overpayment. Let me help you handle these transactions for you.

First, you can void check #706 since you've mentioned that they only receive the check and will not deposit it.

For check #691 you can record it as a regular check in QuickBooks Desktop. Meanwhile, if you want to set the duplicate check #698, you can edit it and change the Category to Accounts Payable. This way, you can use it as a credit in the future when you record another bill.

For detailed information, refer to this article: Create, modify, and print checks in QuickBooks Desktop.

I'm adding these articles you can use in the future:

By following these steps, you should be able to handle the vendor overpayment in QuickBooks Desktop while ensuring that your bank reconciliation balances correctly. If you encounter any issues or have further questions, don't hesitate to reach out again for assistance. Best regards!

RainflurryAnswer

@E1111

1) Pay the bill for $2,330.18 with check #698.

2) Record check #706 for $0.00/VOID.

3) Pay the bill for $2,058.77 with check #691. QB Desktop allows you to overpay a bill. It records the overpayment as a credit. Delete the original check #691 and pay the bill with a new check #691.