Void checks in closed period

Hi there, @katy2022.

I appreciate you for coming back to the thread to add further clarification about your concern. With this, I'll share details on how an entry works in QuickBooks. Then, ensure you'll be able to achieve your goal.

You may want to clear out old outstanding checks from your checking account during this time of year when financials and tax returns are being prepared. QuickBooks warns that voiding a check from a previous year or closed period may affect the accuracy of your prior period reports and account balances.

If the check you are voiding is associated with an expense account, void the check and have QuickBooks enter journal entry adjustments. To perform this recommended option, follow these instructions:

1. From the Check Register, find the check you want to void. Click on Edit and click Void Check. Then click Record.

2. QuickBooks message will pop up. Choose Yes. The original check is voided and amounts are changed to zero.

3. QuickBooks will create two general journal entries.

• The first journal entry, dated the same day as the original check, duplicates the accounting entry of the original check. This assures no changes will be made to the prior period’s reports.
• The second journal entry, dated in the current period, reverses the accounting entry of the original check. This adds cash back to the checkbook balance in current period.

If you are voiding a check associated with non-expense accounts or items (a check used to purchase inventory items, a bill payment check, a paycheck, a payroll liability check)

Furthermore, I recommend consulting an accountant to ensure your records are in order. They can offer advice on how to handle the situation properly in voided payment check, particularly with the category/account to use when voiding an entry.

If you have any further questions or concerns about the information provided, please leave them in the comments section. I'd be delighted to assist you. Have a wonderful day.

Hello there, @PrismEd.

Let me help share some insights about the bill transaction in QuickBooks Desktop.

Once you void a bill payment check, it will cause the bill paid to return to unpaid status. You can process another payment to marked the bill as paid. 

However, if the amount for the initial bill was withdrawn and deposited back to your account, you'll need to record a bank deposit in QuickBooks. Once done, create another bill and record the payment to mark it as closed. 

To record a bank deposit, here's how: 

1. At the top menu bar, select Reports.
2. Select Make Deposit.
3. On the Received From drop-down arrow, select your vendor's name.
4. On the From Account drop-down arrow, select Accounts Payable account.
5. Enter the Amount deposited to your account.
6. Select Save & Close. 

If you need further assistance with the steps, I recommend to contact our QuickBooks Desktop Support Team. They have additional tools to pull up your account and do a remote session. 

Here's how to contact our customer support:

1. Select QuickBooks Desktop Help from the Help menu.
2. You can also press F1 on your keyboard to bring up the same Help Panel. 
3. In order to route you to the correct support expert, we need to know what type of question you have.
4. Click Continue.
5. We’ll provide you a few options. You choose which one is best for you.

That should do it! Fill me in if you have additional questions about the bill transaction. I'll be around to help you out. Have a good one.