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H
hayleyst
April 29, 2020
Question

HOW DO I SET UP SUPER PAYMENTS ON QUICKBOOKS. I HAVE REGISTERED WITH BEAM.

  • April 29, 2020
  • 1 reply
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1 reply

K
Kass_B - Product Champion
April 29, 2020

Hi hayleyst,

 

Once you have registered with Beam, you can set up your super batch payments this way:

  1. Select Employees from the left-hand menu 
  2. Select the Reports tab then select Super Payments (listed under Payroll)
  3. Select New Super Payment Batch 
  4. Select the appropriate filters (e.g. Date Range, Pay Schedule, etc) then select Filter 
  5. Select Create Batch 
  6. Select Submit 
  7. Select your Payment Method
  • If you select Direct Debit you’ll be prompted to select a Bank Account and Refund Bank Account
  •  If you select EFT or BPAY Payment Details will appear which will show the payment instructions, these instructions will also be emailed to the payroll admin.  

 

This article will go into further details on what to do if you see a validation error, how to review past batches and so on. 

 

-Kass

E
Emma_H
October 22, 2020

When you choose Bpay, is there another step that will do up the bank transaction and mark the batch as paid?  or did I miss something?

Steven_Product Champion
Steven_Product Champion
October 22, 2020

Hi Emma_H,

 

When selecting the BPAY option, the biller code and customer reference number once submitted through your bank will send a signal back to Beam Super that the payment is Awaiting clearance, usually takes 3 business days for BPAY to clear. 

 

Please note: You must enter the customer reference number (only use the 18 character number and do not add any letters e.g. 'Ref') within the correct banking payment reference field in your internet banking website so that the payment can be automatically matched to your super batch. 

 

  • If either the reference number or payment amount you use in your banking details does not match exactly to the batch payment details, your payment cannot be automatically matched to your super batch. 
  • The batch will be cancelled (due to non-payment or incorrect payment amount) and your payment will be refunded (this can take up to 12 business days). 
  • You should always ensure your super batches have been successfully submitted to Beam and paid 5 business days before the deadline to prevent any cancellations or delays to your batch.

If the payment details match and are successful, once the payment reaches the nominated super fund, the status will change to Sent to fund. For more info, I have attached a link here. 

 

Thanks,

 

-Steven

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