How to stop automatic negative permanent full time when taking annual leave? Annual leave not showing on pay, only leave loading.

Welcome to the Community, abibells04!

To make sure they have the correct leave balance, you'll have to check the leave balances of the employee affected on the pay run. Here's how:

1. Click on the Employees tab.
2. Click on the employee name, and click on Leave Balances.
3. Check the Balance for Annual Leave.
4. If it is correct, click on the Leave Allowances tab.
5. Locate the leave category, and check if it is set to accrue on ongoing basis, and if the Can Apply for Leave is turned on.

If all is set up in the employee's leave balance and allowances, let's check your Leave Categories setting.  Here's how:

1. Click on the Employees tab.
2. Click on Payroll Settings.
3. Click on Leave Categories.
4. Click on the leave category, and verify if the Automatically accrues is ticked.
5. Check also the Payment setup if it is set to Basic or Custom.

Furthermore, you can record a Leave adjustment on the pay run to change the employee's leave balance.

Feel free to message us back if you need more help with QuickBooks Online. Have a nice day!