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A
ankit-suman
August 14, 2024
Question

I want to deactivate Uncategorised Income - but it says You can't merge any account with Uncategorised Income because it is reserved for the Online Banking feature.

  • August 14, 2024
  • 1 reply
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1 reply

C
ChristineJoieR
August 14, 2024

I appreciate the time and effort you took to write down your concerns, Suman. Let me pinpoint why the message appears when you deactivate uncategorised income in QuickBooks Online.

 

The Uncategorised Income is one of the default or special accounts generated when specific actions or features are enabled in your QuickBooks settings. This is used to temporarily hold money in transactions that have not yet been categorized into more specific income accounts. 

 

Since we're unable to deactivate or merge this account, we can change the account name within the Chart of Accounts to add a unique indicator.

 

Here's how:

 

  1. Navigate to  Settings and pick the Chart of Accounts.
  2. Locate the Services account in the list.
  3. In the Action column, select the dropdown menu. Then pick Edit.
  4. Change the Name (or Category name) field.
  5. Choose Save and Close.

 

Alternatively, we can review the transactions and categorise them into appropriate income accounts to prevent them from being classified as Uncategorised Income.

 

We can also set up rules that automatically categorise transactions for you. Refer to this page for the complete instruction: Set up bank rules to categorise online banking transactions in QuickBooks Online.

 

Know that we'll keep an eye on your response. We are here to sort everything out, especially for default account concerns. Keep safe.

A
ankit-sumanAuthor
August 21, 2024

Thanks for the response, we have created other account as "Uncategorized Income", can you please tell us how we can merge it with "Uncategorised Income". We tried to merge it but it says -"You can't merge any account with Uncategorised Income because it is reserved for the Online Banking feature."..

 

Can you please help us to merge them?

F
FaithA
August 21, 2024

Let me join the conversation to clarify things, Ankit.

 

The reason you can't merge your newly created account "Uncategorized income" with "Uncategorised income" is because "Uncategorised income" is a default account created by QuickBooks Online (QBO).

 

When transactions are downloaded into QuickBooks Online, QBO can't always figure out how to categorize the transaction. In such cases, QBO assigns the "Uncategorized Income" account to amounts received and the "Uncategorized Expense" account to amounts paid.

 

I suggest categorizing your transactions by selecting the appropriate category or account from your chart of accounts. Here's how to do this:

 

  1. Go to Settings, and select Chart of Accounts.
  2. In the account list, type Uncategorized Income.
  3. Choose the transactions that you'll want to run.
  4. From the Action column, click the drop-down arrow.
  5. Select Edit.
  6. From the Account window, you can now change it to the correct account.
  7. Click Save and Close. 

 

That should do the trick. Furthermore, I'd like to share this helpful article that you can use as a reference in the future: Customise reports in QuickBooks Online.

 

I'll be looking out for this thread if you have more queries about deactivating "uncategorised" income. Feel welcome to reply anytime. The Community has your back. Take care!

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