bill payment

Hi ecalimag0724,

Entering previously paid expenses is one of the best ways to take advantage of the powerful reporting capabilities built into QuickBooks. The system is all about giving you control, so there are several ways you can record expenses and their payments. I'll be happy to guide you through this.

You've tagged your question as QuickBooks Desktop. If you're using QuickBooks Online, check out this great article for help getting started: What is the difference between bills, cheques, and expenses? 

The Desktop program makes it simple to record expenses paid with different cheques. If you've already entered the bills, simply select Vendors in your top menu, and then click Pay Bills. It'll open a window allowing you to easily select all the bills being paid and even specify the payment amount (this is especially useful with partial payments). By checking the Assign cheque no. box before clicking Pay Selected Bills, you'll have the option to individually assign a different number to each payment. 

For previously paid transactions, you can backdate cheques as needed or enter an opening balance for your expense accounts. Please speak to your accountant regarding the appropriate approach for your business. Check out our Find an Accountant page to find a QuickBooks pro in your area. You can enter in your postal code to find accountants near you, and filter for the product you're using.

Don't hesitate to reach out any time you'd like help!