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C
Carving
August 3, 2021
Question

Class Tracking in quickbooks desktop

  • August 3, 2021
  • 1 reply
  • 0 views

Hi Tammy.

 

I have followed the instructions you have provided with no problem and that includes entering sub-accounts into the Test file.

 

I have a few questions however:

  • Entering the names of accounts/sub-accounts is easy but how does one assign an actual account number to the foregoing?

Example:  Class Name: Event A                  Subclass: Instructor Fee

 

  • It appears that one can enter both expense and income accounts under the Class name.  Is this correct?

If this is correct, if I assign an expense account number to the Class Name – “Event A” then I can also include both expense and income sub-accounts numbers under the Class Account number?

 

  • Does one have to go back and create a respective account number under the chart of accounts in order to have the account numbers assigned accordingly?

 

I apologize if I seem a little “slow” on this.  I will use the “senior” age excuse.

 

 

Regards

John M. Stevenson

1 reply

T
Tammy_H
August 3, 2021

Hi John,

 

It's great to hear from you again. I hope your event plans are all falling into place. QuickBooks Desktop provides some options for tracking events like this, as we discussed in your previous post. Let me clarify how the accounts versus classes work with numbers.

 

If you are creating accounts and subaccounts, you can add account numbers. You would need to set them up as revenue or expense, asset or liability accounts. You can enable account numbers by going to Edit>Preferences>Accounting>Company Preferences>Click on Use Account Numbers. If you wish to edit an account number, click on Edit Account and change the number in the account number section.

 

If you're using classes, it's like tagging it. You can assign a class to the following transaction types:

  • Invoice
  • Sales receipt
  • Estimate
  • Sales order
  • Statement Charges
  • Refunds and credits
  • Check
  • Credit card charges
  • Bill
  • Purchase order
  • Paycheque

If you want to have class numbers, you'd include them in the name given to the class. 

 

If you require further assistance, please let me know.

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