December Profit & Loss

Hi there GPMickey,

Having a grasp on why your numbers are appearing the way they are is important and I can appreciate wanting to know why some accounts were zeroed out and others weren't. I'll help you with sorting this out so you can balance your books.

While QuickBooks Desktop can create closing entries when you're taking care of your fiscal year-end, an entry with the name Fiscal Adj. suggests to me that someone entered this transaction manually as a closing entry would say something else. Here's how you can check who made an entry in your books.

1. Click Reports from the top toolbar.
2. Choose Reports Centre.
3. Search for Audit Trail.
4. Run the Audit Trail report.

You can add filters and customize the report to only show you information from the period when the entry was made. When you run the report, check out the Last modified by column to see who made what changes.

If it's another user on file, you can ask them about the changes they've made to gain a better understanding of what's going on with your books and whether the transaction should be there. If you're certain even after looking at the Audit Trail that no one made this transaction, I recommend checking for data damage to the company file. This ensures that there aren't glitches that have created entries that shouldn't exist or caused errors with your transactions. Learn more here: Fix data damage on your QuickBooks Desktop company file

The best resource in a situation where your numbers aren't quite making sense is an accountant, especially one who is familiar with QuickBooks Desktop. With that expertise on your side, I'm confident you'll be able to figure it out. To find an accountant that knows Desktop near you, check out our Find an Accountant page.

All the best to you!