Hello neprice,
I can appreciate you reaching out about this. Having books that aren't quite balancing correctly can be a hassle and trying to figure out where the issue is originating from can cause extra work for you and your accountant. I want to make sure you get this sorted out.
The best practice when using QuickBooks Desktop is to use the features available. The built-in options for entering invoices, bills, and various other kinds of transactions are configured to properly hit the necessary accounts and areas in the program so that you can have confidence your data is entered correctly. While entering transactions in the general ledger is an option, as you well know, it can cause situations like this where things aren't lining up when this method is used exclusively.
To help resolve this issue, I recommend working with your accountant to determine where the errors are coming from or what adjustments you can make to balance the books. Moving forward, it's ideal to use the built-in features to optimize your use of QuickBooks Desktop and reduce the number of errors you encounter.
To work with your accountant, you can provide them with an Accountant's Copy of your company file. This allows them to review the data in your books and make necessary changes which you can then apply later on. Learn more from the following article: Create an Accountant's Copy of your company file in QuickBooks Desktop
To get started with using the features available in the program, take a look at the articles in the QuickBooks Desktop community section to learn what to do.
Don't be afraid to ask more questions. Have a great day.
