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June 9, 2022
Question

How can I manually enter GST on invoices and expenses to ensure it matches to my receipts? When I let QB calculate it, it is often off by a few cents, which add up.

  • June 9, 2022
  • 1 reply
  • 0 views
When QB calculates the GST on invoices and expenses, it is often off by a few cents.  This is especially problematic with reimbursement requests where I am entering a line per receipt provided.  QB calculates the GST on the total amount, rather than per line, so the rounding that occurs on each receipt is lost in QB.  This causes my GST numbers to be off and I want to ensure we are compliant when applying for our GST refund in case of an Audit.

As we are a small charity, entering each line as a separate invoice to be paid is too time consuming and difficult, so I need to be able to add up the GST on the receipts and enter the total into QB manually.  This is a common feature in other software I have used previously and I need to know where to find the setting to adjust this.

Thanks for your help!

1 reply

June 9, 2022

Hi userpascalleyard,

 

Welcome to Community!  It's important that your transactions have the correct tax amounts and QuickBooks Online provides the versatility you need.  I'll be happy to help!

 

Based on the information you've provided, I suggest setting the Sales tax field to Exclusive of tax or Inclusive of tax.  This will provide the option for you to edit the tax amount in the subtotal, without it being automatically calculated back to an incorrect amount.  When you adjust the tax amount in the subtotal, it won't affect other calculations on the transaction.  QuickBooks will automatically adjust the line amounts when Inclusive of tax is selected.

 

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