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November 3, 2023
Question

How do I input expenses when I need to track GST for remittance, but I don't need to track PST? My expenses often have both GST and PST though.

  • November 3, 2023
  • 1 reply
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I've recently started reached the threshold where I need to start collecting GST. I now add GST to my invoices, and want to track GST charged on my expenses. BUT I am not required to remit or track PST (Manitoba). 
When I create a new expense and add the total expense cost with the "inclusive of tax" option using GST 5%  QB populates GST incorrectly because my expense also included PST in the total cost. If I change it to include GST/PST 13% to get the correct amounts the PST then shows up on my balance sheet as though I'm collecting PST to remit. I don't know what to do, and my accountant wants to charge me a few hundred for this question to be answered, so I thought I would try asking here first. 

1 reply

November 3, 2023

Hi there elisawiebe,

 

It's important that all your transactions be entered correctly for your books to be well balanced. QuickBooks Online is a great tool to help you keep track of tax on sales and expenses so you know the amount owed to the government. I can point you in the right direction for assistance. 

 

To enter this tax, what you could do for the PST would be similar to how you would create the ineligible portion of the Meals and entertainment tax. To do so, go to the Tax section, then Sales tax. Select Manage Sales tax, and next to your main tax agency, click on Add custom rate. Create a new rate, named something similar to PST ineligible, then select both the option that you pay this on purchases, and collect on sales. Add the percentage wanted for your PST, then select Expense as the account. Don't forget to save.

 

You can then create two new group rates, one for expenses, and one for sales. Still in Manage sales tax, section, click on the Add tax button, then select Combine taxes in a group rate.  For the first, select GST (Sales) and your new tax, also with Sales in parentheses beside, and in the applicable on for the second line, select the Net amount option. Do the same for the taxes, but select the ones with (Expenses) beside the tax name.

 

If you have any other questions feel free to reach out here.

November 8, 2023

Hi Thanks so much for the help. I'm having one issue, when I go to group the taxes, I'm not seeing a GST(Sales) option, I am seeing these options: GST/HST (ITC) ZR, GST/HST ZR, GST (ITC), GST EP, GST ES, or just plain GST. Its making me think I gave not set up GST correctly? for invoicing I have used just GST 5% thus far. 

November 8, 2023

I see. When you click on Taxes > Sales Tax > Manage sales tax, do you see the tax code you'd like to use? If not, you're more than welcome to manually add it using the guidance provided in this article here. However, if you'd like to edit the tax rate, you can follow these steps here. Let me know if this info helps, I'll be one message away.